Ctizens for Fairfax Community June 15 Meeting Minutes

Citizens for Fairfax Community, Inc. (CFC)
6:35 PM, 6/15/09 Board of Trustees Meeting Minutes:

HEADLINES:
▪   Progress was reported in several areas, including info/support-gathering from local organizations and residents, research and writing for the business plan, and investigating real estate possibilities; but no “mission accomplished” landmarks were reached this past month.
▪   Board members will meet with the United Church of Fairfax Board this week to begin a conversation exploring the possibilities for the Baptist building as a future community center.
▪   We need folks to come up with CFC logo ideas and submit drawings. Even if you don’t want to do the art work yourself, if you have ideas about what could graphically represent the concept of a Fairfax area community center, please send them in for others to illustrate.
▪   Board members’ “resumes” need to be sent to Mary by next Friday, the 27th. (See details, below.)
▪   We’re looking for some new folks who are willing to serve as members of the Board of Trustees starting this fall.

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In attendance: Elizabeth Griffin*, Katrina Antonovich, Melissa Beerworth, Trevor Russell*, Susie Posner-Jones*, Barb Duval*, Mary Taylor*, Mark Hunziker*, Peggy Bushey* (* indicates Board-members.)

Reports, discussion, and actions on agenda items:
▪   The minutes of the May 18, 2009 meeting were approved. (moved by Liz, seconded by Mary)
▪   Fund-raising consultant, Bob Ertz was not in attendance. Trevor will bring him to a future meeting.
▪   In response to our letter, the Board of the United Church of Fairfax has invited our representatives to their next meeting, this Thursday, to discuss our interest in the Baptist building as a possible site for the Community Center. Mark, Barb, and Peggy will attend.
▪   Mark reported that the gathering of information (“surveys”) and letters of support from local organizations that might use Community Center space is almost complete. Katrina has contacted many of the people on her very long list; but many have not yet sent in the forms with contact info, comments, etc.
▪   Susie created a fill-in-the-blank letter of support template to help time-strapped local organizations with the letters we’re asking them for.
▪   Trevor reported that he handed out our “wouldn’t it be nice” forms to people at “Community Day;” but that getting them back with contact info and feedback was a logistical challenge. If we receive permission, we’ll focus on attending the Ice Cream Social, Art In Bloom, and the Egg Run for the same purposes of starting conversations about the Community Center with local residents.
▪   We would really like to get a good logo for CFC soon. Our idea of enlisting art students came too late in the school year; but both Susie and Katrina will contact artist/teacher friends to see if they can help.
▪   Most Board members still need to get their brief resumes to Mary (mstaylor@uvm.edu). We set next Friday, the 26th, as the deadline for ourselves for this. Note that two kinds of information are needed: (1) “Who I am” information for grant sources and banks. They want to know that our Trustees are stable, responsible, competent, etc. (2) We need an inventory of your relevant skills. This could include anything from construction, to running meetings, to writing grant applications; and certainly would include any aspects of business like accounting, marketing, etc.
▪   Mark reported progress on creating the business plan; particularly in zeroing in on needs, costs, etc. relating to the real estate issues. (Ann is working on this.)
▪   Ann was not present to talk about the FBPA situation; so we’ll carry that agenda item over to our next meeting.
▪   Mark raised the question of whether we’ll experience difficulty with meeting attendance during the summer and should consider not meeting in July and August. Members felt that we have a lot of momentum, commitment, and work to do; so we should carry on with our usual third Monday of the month schedule.

New business: None

Meeting adjourned: 7:35 pm (moved by Mark, seconded by Trevor)

Next Meeting: July 20, 6:30 pm, at the Hunzikers’ home

July Agenda in brief:
▪   Mark, Barb, & Peggy: Report on the meeting with the Board of the United Church of Fairfax
▪   Wrap up the gathering of information (“surveys”) and letters of support from local organizations
▪   Trevor: Report on “marketing” at community events (Ice Cream Social?)
▪   CFC logo
▪   Mark: the business plan
▪   Ann: FBPA status
▪   Create a nominating committee for Trustee positions to be voted on at our annual membership meeting (probably in October).

Respectfully submitted,
Mark Hunziker, Secretary