Unapproved minutes FCL Trustees 11/7 meeting

[Rev. Elizabeth]

Fairfax Community Library
Trustees’ Meeting
Fairfax Room
November 7, 2018

The meeting was called to order at 3:30.   Present were: Pat Gallant, Liz Griffin, Eric Foreman, Ellen Holmes-Henry, and Christina Fearon.

There was neither correspondence nor public input.

The minutes of the October 18 meeting were reviewed, and after minor changes (changing the comment to “bullet proof film” on the windows, not “glass”--and eliminating “very” from Ellen’s overdue books conversation) the minutes were approved.

There was no formal treasurer’s report, as there has been no real change since last meeting. Eric reported that the CD, which has $6200.22, could be  automatically rolled over into a CD of the same terms, but we are still within the window of time for making changes. We decided that, rather than rolling it over for the prior lengthy term, he will go to the bank and renew it for a year’s time, at a variable interest rate, (currently at 1.66%). It  can be renewed at the end of the year for a year, or rolled into a longer period of time. It was decided to withdraw $1000 from the CD and put that money in the Trustees savings account which is depleting.

The trustees went into executive session at 3:43 to discuss personnel.

The trustees came out of executive session at 4:19.

Christina made a motion to hire Emily Diguilo as permanent full time Library Director. This was seconded by Eric and approved unanimously by the trustees.  Emily was called into the meeting to inform her of the board’s decision and she accepted. Pat will send her an e-mail to confirm the job description and terms of employment we discussed.

The trustees went back into executive session at 4: 22 to discuss budget and personnel.

The trustees came out of executive session at 5: 15.
They voted to approved the budget as it stands. It  will be discussed with  the Town Manager by Eric and Pat in the near future, prior to submitting it to the Select Board.   The trustees gave Pat and Eric authority to accept any modifications to the budget that might be proposed at this meeting as long as any increase in the bottom line does not exceed 3%. This proposal was presented by Chris, seconded by Liz, and approved.

Chris will review the strategic plans of other libraries and bring some ideas for how to examine our current strategic plan, revise it, and extend it for the coming year.  This approach gives the Trustess the opportunity to attend to other library business that arises, and we will revisit the strategic plan again at the end of 2019. 

The next meeting will be January 10 at 6:30.

The meeting was adjourned at 5:32.

Respectfully submitted,
Elizabeth Griffin, secretary.