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Mark Hunziker
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« : March 18, 2011, 02:09:12 PM » |
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Citizens for Fairfax Community, Inc. (CFC)
3/16/11 Meeting Minutes:
HEADLINES:
▪ The VCDP grant has been submitted and has received its initial, pre-hearing review. Three ‘threshold issues’ were identified and have been addressed by CFC, with timely help from the Selectboard, Stacey Wells, the United Church, the Masons, and the Baptist Trustees. We should get a decision from VCDP in early to mid-April.
▪ VCDP rules prevent us from beginning the actual work outlined in our application while that application is under consideration. But if we get the OK from VCDP to do some preparatory homework, we will focus between now and our April meeting, on the following:
o Capital campaign: Susie will identify consultants and/or consultant pools and other resources to contact.
o Capital needs assessment: Eda will identify what information we already have on needed repairs and improvements to the building, what other information we need, what work-prioritization decisions we need to make, and who to contact.
o Business plan: Amanda will find out about sources of business planning models –including other Towns with experience doing similar projects. If she has enough information, she will assess what aspects of the business plan we can pull together ourselves and what, if any, aspects will require a consultant’s expertise.
Called to order: 6:42 PM
In attendance: Barb Duval,* Doug Stuart,* Eda Kirkpatrick,* Mark Hunziker,* Mary Taylor,* Susie Posner-Jones,* and Amanda Duling* (* indicates Trustees)
Reports:
▪ The Board-meeting minutes of Jan 19, 2011 were approved unanimously. (Moved by Mary, seconded by Eda.)
▪ Treasurer Barb reported that the CFC account balance is unchanged.
▪ Susie reported that our application for the VCDP grant has been submitted and has received its initial, pre-hearing review by Carl Bohlen. He has identified three ‘threshold issues.’ (I.e. issues which need to be addressed before the formal review can proceed.) These were: (1) the need for better documentation of the public notice for the Selectboard’s public hearing on the grant application; (2) the need for the letter from the owners of the Baptist building to address some additional specific concerns; and (3) the addition of administrative costs to the budget for planned use of the grant funds. These issues have all been addressed thanks to timely help from the Selectboard, Stacey Wells, the United Church, the Masons, and the Baptist Trustees. Barring unexpected problems, we should get a decision from VCDP in early to mid-April.
▪ VCDP rules prevent us from beginning the work outlined in our application while that application is under consideration. Susie will check to confirm that this does not mean that we can’t start doing some homework and laying some foundation stones for the work, such as identifying possible resources. If we get the OK from VCDP, we will focus between now and our April meeting, on the following:
o Capital campaign: Susie will identify consultants and/or consultant pools and other resources to contact.
o Capital needs assessment: Eda, with Mark’s help, will identify what information we already have on needed repairs and improvements to the building, what other information we need, what work-prioritization decisions we need to make, and who to contact.
o Business plan: Amanda, with help from Mary and Katrina, will find out about sources of business planning models –including other Towns with experience doing similar projects. If she has enough information, she will assess what aspects of the business plan we can pull together ourselves and what, if any, aspects will require a consultant’s expertise.
Meeting adjourned: 7:35 PM
Next Meeting: Wed April 20, 6:30 PM at the Hunzikers’ home
April agenda in brief:
▪ VCDP grant status
▪ Reports on preparation for the planning process for the capital campaign (Susie), capital needs assessment (Eda), and business plan (Amanda)
▪ Initiating the planning work
Respectfully submitted,
Mark Hunziker, Secretary
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