TOWN OF FAIRFAX

SELECTBOARD MEETING MINUTES

MONDAY JANUARY 3, 2011

Selectboard Members Present: Bob Horr, Bill Ormerod, Randy DeVine,

John Mitchell and Peter King.

Public Present: Carl Jones

Call to Order: The meeting was called to order by Chair Bob Horr at 7:00 PM.

Agenda Items:

7:00 PM – Don Pigeon Road Foreman

Don presented bids for a new truck. The bids were reviewed. The truck will be ordered after budget approval with an estimated time of delivery 12-14 weeks.

Bill made a motion to award the contract for the cab and chassis to Clark with a bid price of $70,478.00, pending approval of the town budget in March.

Peter seconded the motion. Discussion

Motion passed. Vote 4-0-1

The Board will wait on the dump body until budgeting time.

The financial summary was signed with conditions by Bob and will be sent to Clark’s. Don talked about special projects he has planned for this year, e.g. guardrails over by the Methodist Church and on top of the hill on Goose Pond Road. Don has a plan in place for upgrading all signs in town, with a deadline of 2016.

7:15 PM – Skip Taylor, Zoning Administrator

Skip presented his activity report for the time period of 12/6/10 through 1/3/11. Bill stated he has some revisions for the bylaws. Skip will give the changes to Greta. She will make the changes and post the updated document on line and the appropriate places. There will be summary report of the changes on line. The meeting for the revision of the bylaws is 1/31/10. Skip and Stacy will work on the public warning.

7:30 PM – Randy DeVine, Water & Sewer Superintendent

Randy stated that water is still flowing, with no freeze ups. He was busy in the month of December with snow removal at the plant. Randy met with Brian Norder, Vermont Food Venture building. The pipes have been drained. Randy stated he wasn’t able to turn the water off at the curb stop valve. He will go back with Paul and see if they can put pressure on it to turn it off.

7:45 PM – Deb Woodward, Town Clerk & Treasurer

Bill made a motion to enter into executive session without the administrative assistant present.

Randy seconded the motion.

Motion passed. Vote 4-0-1

John made a motion to exit executive session at 8:06 p.m.

Randy seconded.

Motion passed. Vote 4-0-1

Public Input:

Carl Jones came in with a request for the Board. He would like social services to be listed with amounts approved as a separate line item on the financial report in the Town Report. He also asked about the vital statistics being listed in the Town Report. John stated that due to the quantity of reports, and the auditor’s having so many reports due to state mandates, there is no longer room for the vitals in the town report.

Purchase Orders: Reviewed and discussed.

Minutes 12/20/10:

Bill made the motion to approve the minutes as amended.

Peter seconded the motion.

Motion passed. Vote 4-0-1.

Other Business:

1. Delinquent W/S account: Amy has submitted a request from a customer with a delinquent account to set up a payment plan.

Bill made a motion to approve a water payment plan, and for Bob to sign the agreement for payment.

John seconded the motion. Discussion: Randy stated that it’s illegal to charge a disconnect fee.

Motion passed. Vote 4-0-1

2. Employee Policy: Revisions reviewed.

Peter made the motion to accept the changes to the employee policy effective 1/3/11.

John seconded. Discussion.

Motion passed. Vote 4-0-1

3. Vermont State Police: Peter handed out a comparison between the VSP and the Franklin County Sheriff’s Department for coverage and cost. The pros and cons of both were discussed. We will schedule Sheriff Norris on the agenda to come in and talk with the Board. The sheriff’s contract is up for renewal in March.

4. Garbage: The Board will entertain proposals for garbage and recycling removal.

5. Land Acquisition: The next informational meeting is set for 1/17/11 at 7 p.m. in the Multi-purpose room at BFA.

6. Franklin County Humane Society: The contract with the FCHS is up for renewal. Stacy will contact them to discuss renewing the contract.

Adjourn:

John made the motion to adjourn at 9:35 p.m.

Peter seconded the motion.

Motion passed. Vote 5-0

Respectfully, submitted by Stacy Wells, Adm. Asst.

_________________________________

Robert A. Horr, Selectboard Chair

RAH/sw

The minutes are unofficial until approved at the next Selectboard meeting.