Town of Fairfax Selectboard Meeting Minutes
Monday, February 9, 2009

Selectboard Members present: Judy Cleary (Chair), Bill Ormerod, Charlie Swanson, Randy DeVine and Bob Horr.

Staff Members present: Don Pigeon – Highway Department and Randy DeVine Water & Sewer Dept., Pat McNall and Regina Meigs - Listers

Public Present: Melissa Beerworth, Mark Hunziker, Peggy Bushey, Ann Lemieux, Judi Hunziker, Katrina Antonovich, Barbara Duval, Susie Jones

1. Call to order

Judy Cleary, Chairperson, called the meeting to order at 7:00 PM.

2. Items on the Agenda

Don Pigeon – Road Foreman. The Federal National Bridge Inspection Standards requires inspection of all public owned bridges over 20 feet in length on a 24 month cycle. A two-member team performed an inspection on the covered bridge (Maple Street) which revealed three deficient signs. Don sent the State an explanation why the “Do Not Enter” sign and “Dangerous Intersection” sign should remain. A Class II Highway grant was filled out and sent in for work to be performed on State Aid Road #4 (Toof Road). This would include resurfacing the existing paved section and paving what is dirt for a total of .57 miles. The shoulder work will be done after the asphalt is completed. The road crew was busy this week performing necessary repairs on equipment. Don will talk to the land-owner on Goose Pond Road to see what his plans are regarding the slide. Don also talked to Pike regarding an estimate for paving on Carroll Hill Road (.3 mile).

Randy DeVine – Chief Operator W/S Dept. Randy was busy this week with reports. These reports included: Operations Report Aerated Lagoons, Water Usage Summary, Monthly Groundwater reports, Phosphorus monitoring report and Sewer Discharge-12 Month Average. The findings were reviewed. Randy also presented a preliminary water status report for the Board to review. The last status report had been done in 2003. On January 27, the water at MA1185 was turned back on. Randy reprogrammed the sensaphone at the Fletcher Road Water Control Building with new emergency call out numbers.

Susie Jones & Mark Hunziker – Citizens for Fairfax Community

The Citizens for Fairfax Community is a newly formed organization to create a community center for people to find opportunities to gather and participate in a variety of activities: creative, educational, civic and recreational. Their objective is to find and develop a community center facility and promote programs that fulfill the needs of the residents of the greater Fairfax area. They asked the SB’s permission to hand out a flyer during Town Meeting in a questions and answers format – which they approved. They had questions regarding being affiliated with the town and operating under the town as a commission. The SB said they would check with VLCT and PACIF to find out about a town chartered organization and will get back to them. Susie said that they will keep the town and school informed of their progress.

1st Executive Session:

Bob Horr made the motion to enter into executive session to discuss a personnel issue at 7:45 PM

Bill seconded.

All in favor.

Bob Horr made the motion to come out of executive session at 8:08 PM

Randy seconded. All in favor.

3. Minutes

Charlie made the motion to approve the minutes of February 2, 2009

Randy seconded. All in favor. Bob abstained.

4.Public Input - No input.

5. Correspondence -

A letter from Pierre Menard was presented. Bill will address the issues presented in the letter and will contact Pierre via mail.

6. Other Business – School Moderator

Bill made the motion to appoint Gary Gilbert School Moderator for the upcoming 2009 Town Meeting.

Charlie seconded. All in favor.

Gary will attend the VLCT seminar for moderators on 2/26.

2nd Executive Session:

Bill made the motion to enter into executive session to discuss legal correspondence at 8:30 PM.

Charlie seconded. All in favor.

Bill made the motion to exit executive session at 9:02 PM

Bob seconded. All in favor.

3rd Executive Session:

Bill made the motion to enter into executive session at 9:03 PM for resume review.

Charlie seconded. All in favor.

Bob made the motion to exit executive session at 10:00 PM

Bill seconded. All in favor.

Bill made the motion to adjourn the meeting at 10:02 PM

Bob seconded. All in favor.

The minutes respectfully submitted by Stacy Wells.

___________________________,

Judy Cleary, Chairperson

The minutes are unofficial until approved at the next Selectboard meeting.