Fairfax Selectboard Minutes of 03/12/07

Selectboard members Jeff Blake, Judy Cleary, Bill Ormerod, Charlie Swanson and Randy DeVine were present at the meeting. Also present were Erin McSweeney, Don Pigeon, Colleen Steen, Steve Bessette, Skip Taylor, Thomas Wilburn and Nate Charboneau. These minutes are unofficial until approved by the Board at the next regularly scheduled Selectboard meeting.

The meeting was called to order at 7:00PM. Judy made the motion to nominate Bill Ormerod to the position of Chairman of the Selectboard. Charlie seconded. All members voted in favor. One vote was cast by the Clerk for Bill Ormerod for Chairman of the Selectboard.

Jeff made the motion to nominate Judy Cleary to the position of Vice Chairperson of the Selectboard. One vote was cast by the Clerk for Judy Cleary for Vice Chairperson of the Selectboard.

Don presented a document from VTrans concerning weight limits for vehicles on secondary roads.

Charlie motioned to approve the posting of the VTrans document until May 1st concerning weight limits on secondary roads. Judy seconded. All members voted in favor. The document will be posted in the Town Office and the Community Library.

Don reviewed his anticipated paving schedule, which includes both new pavement and resurfacing. Charlie asked Don about the new Town truck, which has been ordered. Don informed Charlie that he anticipates that the truck will arrive some time in June. Don also discussed the Better Backroads grant application. Don does not have a specific project in mind that would fit the selection criteria for the grant. Don is reviewing the Winter Operations Plan with the Road Crew.

Randy reviewed the following reports for the month of February: Phosphorus Monitoring, Permit Monitoring, and the Sewer Discharge Report. He informed the board that Dubois & King has been in contact with Hind Engineering gathering information about aeration systems. Jeff asked about the status of the manholes in Town; he suggested that the board should come up with a plan to inspect all manholes and make repairs if necessary. Also, Bill asked Randy if a lagoon cleaning has been scheduled. Randy informed Bill that a draw-down plan has to be submitted to the state; he also informed Bill that in past years lagoon cleaning has taken place in late April or May. Randy will need help cleaning the lagoons; a member of the Road Crew may be available to help Randy.

Steve Bessette, Emergency Management Coordinator, attended tonight's meeting to express his concerns regarding new roads. One concern he had is that many of the new road names that are approved are similar to existing road names. He was also concerned about the directions that are provided on the road name applications. He would like to see better directions and a sketch of the location of the new road. He informed the board that the ICS 400 class will take place on March 20th between 6-10PM and on March 24th between 8-4PM. This is a follow-up to the class held last year.

Jeff motioned to accept the minutes from the meeting on February 26th. Charlie seconded. 3 board members voted in favor, and 2 abstained.

Jeff motioned to accept the minutes from the meeting on March 5th. 3 board members voted in favor, and 2 abstained.

Judy nominated Jeff to be the board member who reviews Purchase Orders and Work Orders. Charlie seconded. All board members voted in favor.

The board appointed Town Officers this evening. The Fire Department has appointed Dean Potter as Fire Chief and Justin Hayes as Assistant Chief.

Jeff motioned to appoint Duane Leach to the position of Fire Warden. Charlie seconded. All members voted in favor.

Charlie motioned to appoint Sam Hudson to the position of Tree Warden. Judy seconded. All members voted in favor.

Charlie motioned to appoint Rene Boissoneault, Arthur Webb and Jean Guy Rainville to the position of Fence Viewer. Judy seconded. All members voted in favor.

Jeff motioned to nominate Bill Ormerod to the position of Town Real Estate Agent. Judy seconded. All members voted in favor.

Jeff motioned to appoint Steve Bessette to the position of Emergency Management Coordinator. Charlie seconded. All members voted in favor.

Judy motioned to nominate Charlie Swanson to the position of Town Service Officer. Jeff seconded. All members voted in favor.

Charlie motioned to nominate Judy Cleary to the position of Fairfax Community Library Director Selectboard Representative. Jeff seconded. All board members voted in favor.

Jeff motioned to nominate Randy DeVine to the position of Representative to the Northwest Regional Planning Commission. Judy seconded. All members voted in favor.

Jeff motioned to nominate Colleen Steen to the position of Representative to the Northwest Regional Planning Commission. Judy seconded. All members voted in favor.

Jeff motioned to nominate Colleen Steen to the position of Representative to the Northwest Regional Planning Commission's Transportation Advisory Committee. Judy seconded. All members voted in favor.

Charlie motioned to appoint Cathy Raymond to the position of Temporary Zoning Administrator. Judy seconded. All members voted in favor.

Charlie motioned to appoint Bill Ormerod as a Representative to the VT State Police Community Advisory Board. Judy seconded. All members voted in favor.

Jeff motioned to appoint Charlie Swanson to the position of Road Crew contact. Judy seconded. All members voted in favor.

Jeff motioned to appoint Bill Ormerod to the position of Recreation Department Representative. Judy seconded.

Charlie motioned to appoint Randy DeVine to the position of Recreation Department Representative. Judy seconded. 1 board member voted for Randy, and 3 board members voted for Bill. Bill is the Recreation Department Representative.

Jeff nominated Bill Ormerod to the position of Legal Representative on behalf of the board. Charlie seconded. All members voted in favor.

The positions of Grand Juror & Town Agent will be warned, as they are currently vacant.

OTHER BUSINESS: The board reviewed the Correspondence Worksheet. The board reviewed the Memorandum of Understanding for the Parks & Recreation Department. Charlie is working on the letter to Randy Reed regarding Bridge #10. Erin is working to coordinate a Rabies Clinic in Town. The board reviewed information from Ken Yelsey regarding a potential second water source. The board will draft a letter to Green Mountain Engineering asking for a cost estimate based on the proposed scope of work. Erin will send out notices to people who have preliminary sewer allocations set to expire in April advising of the approaching date. The board will be conducting a walk-thru and review of the Fairfax Green Senior Housing project on Wednesday, March 14th, at 3:00PM. The information collected from the walk-thru will be sent to Green Mountain Engineering for calculation. Gabe Handy and John Franco will be attending next week's Selectboard meeting. Bill informed the board that Erin should be receiving a preliminary draft of a revised Sheriff's contract. Charlie has been contacting VTrans trying to get the anti-graffiti paint for Jared Lawton's Eagle Scout project. He has not heard back.

PUBLIC INPUT: Colleen Steen gave some suggestions that may help the Fire Department locate new roads. She informed the board that the Safe Routes to School Bike Fair will be held on June 16th. She also informed the board that the Northwest Regional Planning would like to schedule a meeting between the Policy Project Review Committee and the Selectboard. Greta Brunswick will be following up with Erin this week.

Jeff motioned to enter Executive Session at 9:22PM. Charlie seconded. All board members voted in favor.

The board came out of Executive Session at 9:41PM.

The Selectboard meeting was adjourned at 9:41PM.

____________________________________ Erin McSweeney, Selectboard Administrator