Fairfax Selectboard Minutes of 04/16/07

Selectboard members Bill Ormerod, Jeff Blake, Charlie Swanson and Judy Cleary were present at the meeting. Also present were Erin McSweeney, Don Pigeon, Amy Sears, Fred Kipp of Pike Industries, and Timothy Cole of United Paving Company. These minutes are unofficial until approved by the Board at the next regularly scheduled Selectboard meeting.

The meeting was called to order at 7:00PM. Don opened the bids from 3 paving contractors for the anticipated paving projects in Town. The bids were as follows: United Paving Company at $58.90 a ton, Pike Industries at $60.66 a ton, and FW Whitcomb at $62.75 a ton.

Jeff motioned to accept United Paving's price of $58.90 a ton. Judy seconded. All board members voted in favor.

Don informed Timothy Cole of United Paving Company that paving for River Road and Buck Hollow Road should be invoiced separately from the others because grant funds will be used to fund the projects.

The board reviewed an access permit from Jeff Clokey. Don informed the board that a ditch should be dug from 104 to the existing driveway, between the state culvert and the 15" galvanized culvert required by the Town, which has yet to be installed.

Amy Sears attended tonight's meeting to present discrepancies in the billing of some water and sewer accounts. The board reviewed the accounts, and by consensus, authorized Amy to make the necessary adjustments.

Judy motioned to authorize Randy to install a meter at the Williams home. Charlie seconded. All board members voted in favor.

Amy and Erin will draft a letter to the homeowners who have accounts that will be adjusted. By consensus, the board authorized Amy to pay an invoice from Dubois & King.

A representative from NEMRC, the software program used for billing, met with Amy and Jeff on Monday morning. He would like to gather information and make suggestions on how to simplify billing for water and sewer accounts.

Jeff motioned to accept the minutes from the meeting with Clean Green on April 6th. Judy seconded. 3 board members voted in favor, and one abstained.

Judy motioned to accept the minutes from the meeting on April 9th. Jeff seconded. One amendment was offered; 3 board members voted in favor of accepting the minutes as amended, and one abstained.

Other Business: The board reviewed information regarding the Transportation Enhancement Grant for Fiscal Year 2008. By consensus, the board decided to pursue this grant opportunity. Judy informed the board she will be attending a Library Trustees Meeting. Bill would like Judy to ask the Trustees for any feedback regarding payment of shared services. Charlie would like Judy to ask the Trustees about long- range planning. Jeff informed the board he received a call from the Health Officer in Westford regarding a failed septic system on Plains Road. Charlie informed the board that he has spoken with Pam Thurber of VTrans regarding anti-graffiti paint for Jared Lawton's Eagle Scout project. Pam suggested Jared would get better results with regular paint rather than the anti-graffiti paint.

Bill informed the board that there were 40 people who attended the health fair that took place this past weekend. He also informed the board that he has spoken with Bill Rose of Northwest Regional Planning regarding crosswalks and speed limits. The board also discussed the Recreation Department's Memorandum of Understanding.

Public Input: There was no public input this evening.

Jeff motioned to enter Executive Session at 8:51PM to discuss a pending legal matter and a personnel matter. Judy seconded. All board members voted in favor. The board came out of Executive Session at 9:22PM.

Judy motioned to adjourn the meeting at 9:22PM. Jeff seconded. All board members voted in favor. The meeting was adjourned at 9:22PM.

____________________________________ Erin McSweeney, Administrative Assistant to the Selectboard