Fairfax Selectboard Minutes of 05/05/08

Selectboard Members present: Judy Cleary, Bill Ormerod, Charlie Swanson, Randy DeVine, and Bob Horr. Staff Members present: Erin McSweeney, Administrative Assistant to the Selectboard, and Don Pigeon, Road Foreman. Public Present: Peg Stewart, Betty Poulin, Jim Carroll, Steve Stitzel, and John Klesch.

1.Call to Order

Judy Cleary, Chairperson, called the meeting to order at 7:00PM.

2. Minutes

Charlie motioned to accept the minutes from the meeting on April 28, 2008, as written. Randy seconded. Bill, Randy, Charlie, and Judy voted in favor. Bob was not present.

3. Items on the Agenda

A. Don Pigeon - Don informed the board that the dump truck has been serviced at J&B International. The total of the repairs was $4100.00; the cost included injectors, valves, and a new turbo. The wiring was also evaluated; a problem with the wire connection to the turbo boost on the electronic turbo was detected and repaired. Don, Pat, and DJ would like to attend the Vermont Municipal Show on May 14th. Bill motioned to authorize Don, DJ, and Pat to attend the Vermont Municipal Show on May 14, 2008. Randy seconded. All board members voted in favor.

Don has notified the State about the stop signs at the corners of Hunt Street and School Street.

4. Other Business

A. Bob motioned to discontinue the old Comette Road intersection in the Tracy yard and to lay out the new intersection of Comette Road and Fletcher Road. Charlie seconded. All board members voted in favor.

B. At last week's meeting, the board reviewed a letter from Amy Gamble of VTrans regarding Emergency Nurses Care. The organization, in conjunction with the Governor's Highway Safety Program and VTrans, participates in a program to put up memorial signs at or near the location of alcohol related crashes. The organization is requesting permission to put up signs at two locations in Town. The board reviewed an image of the signs. Erin will contact Amy Gamble and inform her that the signs can be put up in Town.

C. The board reviewed a written request from Gabe Handy for a one-year extension on his final sewer allocations for lots 3,4,12 & 13 on Old Academy Street; the allocations expire on August 1, 2008. Randy clarified that these lots have not been connected to the Municipal Sewer System, and the connection fees have not been paid. The final sewer allocation fee has been paid.

Randy left the meeting at 9:27PM to tend to an alarm at the WWTF.

Erin will issue a letter indicating that the Town does not have a process to extend a final sewer allocation beyond 3 years from its issuance date. Bill reviewed sections 3.06 & 3.07 of the Sewer Allocation and Connection Ordinance.

Bill motioned to deny the request of Gabe & Diane Handy for a one year extension of a final sewer allocation approval for lots 3, 4, 12, &13. Charlie seconded. Bill, Charlie, and Judy voted in favor. Randy and Bob were not present for this vote.

D. The board reviewed a balance sheet for the Utility Department. One of the CD's is up for renewal soon. The board would like Donna to put these funds into the savings account to be used for manhole risers and tank cleaning, which need to be done this year.

E. The board reviewed a public notice from the DRB for a hearing on Cassidy Estates which will take place on May 21st. Bill would like Randy to visit the site of the proposed project to ensure it will not be located in the Town's well head protection area.

F. A public hearing regarding the Comette Road intersection will take place on Monday, June 9, 2008, at 7:00PM. Adjoining land owners will be notified of the hearing via registered mail.

G. Colleen Steen expressed concern that dogs are running at large on her property. She has spoken with Ted Cantwell and Josh Langelier.

H. Colleen suggested that local businesses in Town who will be affected by the bridge #10 reconstruction project should write letters to VTrans to express concern regarding the proposed regional detour.

I. The board signed the preliminary sewer allocation application for 3 single family homes from Tom Wyckoff that was approved last week.

J. Judy informed the board that people in the community have expressed interest in using the 100 acre woods located in North Fairfax. Judy, Don, and Sam
Hudson are currently working on the Forest Management Plan. The board requested that the public refrain from using the woods until the logging project, which is part of the Forest Management Plan, has been completed.

5. Public Input

Peg Stewart indicated that she sent Bill an e-mail informing him that graffiti was done on the old bus garage door, the brick walls where the gym is, and around the student entrance. Bill has forwarded Peg's e-mail to Sheriff Norris.

6. Executive Session

Bill motioned to enter Executive Session at 7:08PM to discuss a pending legal matter. Charlie seconded. Selectboard member Bob Horr recused himself from the matter, and left the meeting. The board entered Executive Session at 7:08PM.

The board returned to public session at 8:25PM.

7. Adjournment

Charlie motioned to adjourn the meeting at 9:20PM. Bill seconded. All board members voted in favor. The meeting was adjourned at 9:20PM.

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Erin McSweeney, Administrative Assistant to the Selectboard