Fairfax Selectboard Minutes of 05/07/07

Selectboard members Bill Ormerod, Jeff Blake, Charlie Swanson, Judy Cleary and Randy DeVine were present at the meeting. Also present were Erin McSweeney, Greg Heyer, Jason Heyer, Nancy Hunt, David Peirce, John Lambert, Colleen Steen, Greta Brunswick, Mark Hunziker, Barbara Murphy, Skip Taylor, Alex Katz, Judy Hochberg, Claudia Roberts, Mitchell Miller, Mike Ingalls and Susie Webb. These minutes are unofficial until approved by the Board at the next regularly scheduled Selectboard meeting.

The meeting was called to order at 7:00PM. The Policy Review Committee of the Northwest Regional Planning Commission attended tonight's meeting to discuss development that is taking place outside of the Growth Center. The committee expressed concern because development outside of the growth center does not support the goals of the Regional Plan.

Alexander Katz, Judy Hochberg, Mitchell Miller, and Claudia Roberts attended tonight's meeting to request a refund for fees they have paid associated with lot #2 on Michelle Road which were also paid when the land was purchased. The scope of the project has changed since initial approval was granted; an accessory apartment was not part of the original scope.

Charlie motioned to refund the impact fee for the house of $1,447.62 paid by Alexander. Judy seconded. All board members voted in favor. The impact fee of $1,447.62 will be refunded to Alexander Katz.

Bill Ormerod asked if there was a motion to refund the fee of $1,000 for the permit for a single-family home paid by Alexander. No motion was made. Bill Ormerod asked if there was a motion to refund the fee of $100 for the building permit for the accessory apartment paid by Alexander. No motion was made. Bill Ormerod asked if there was a motion to refund the impact fee of $333.28 for the accessory apartment paid by Alexander. No motion was made.

Mike Ingalls and Susie Webb attended tonight's meeting to express concern about the intersection of Rocky Ridge Road and Route 104. Mike read a letter outlining the residents' specific concerns; the board recommended that Mike should address the letter to the Selectboard, have the residents sign it, and send it to Erin; the letter will then be sent to the Agency of Transportation.

Judy motioned to accept the minutes of last week's meeting. Jeff seconded. 1 amendment was offered; Randy distributed a list of 3 proposed amendments; an additional amendment was offered as well.

Charlie motioned to amend line #4. Judy seconded. 3 board members voted in favor, and one abstained. Charlie motioned to amend line #29 per Randy's list. Judy seconded. 3 board members voted in favor, and
one abstained. Charlie motioned to amend line #32 per Randy's list. Judy seconded. 3 board members voted in favor, and one abstained. Charlie motioned to amend line #33 per Randy's list. Judy seconded. 3 board members voted in favor, and one abstained. Charlie motioned to amend line #22. Judy seconded. 3 board members voted in favor, and one abstained.

The board discussed Household Hazardous Waste Day; Clean Green did not provide all of the dumpsters requested, and has not removed everything that was collected on Saturday from the Town Garage. The board discussed the terms of the contract with Clean Green, which include a stipulation that service may be terminated if either party gives a 90 day notice. Jeff motioned to send Clean Green a notice of termination. Charlie seconded. All board members voted in favor.

Other Business: The board will continue to review preliminary sewer allocations next week. Paving has begun on River Road. Erin and Judy will attend a workshop on May 22nd that will introduce a pilot program as part of the Strategic Highway Safety Plan. The board reviewed a memo from Skip regarding Certificates of Occupancy for the Fairfax Green Senior Housing project. The board also reviewed an e-mail from Linda Wood of the Northwest Riding and Driving Club requesting permission to clean up the trails behind the club for trail riding. The board would like her to submit her request next spring, as this is the area that is currently being studied for the Forest Management Plan. The board reviewed an e-mail from Peter King regarding activity reports from the Sheriff's Department; Bill will follow up with Sheriff Norris. The board reviewed the lease agreement between the Town and Raymond and Sandra Hatin; Erin will send a copy of the lease to Mr. and Mrs. Hatin. Randy informed the board that the Draw-down Plan for the lagoons has not been completed. Randy also informed the board that he received a call from a resident of Fletcher Road concerned that garbage left for pick up at the end of Wheezy Way is strewn on her property regularly by dogs. Erin will send a notice to the residents of Wheezy Way informing them that garbage should be put in an animal proof container and should be put out before 7:00AM on the day of pick-up. Randy informed the board that he received a call from a resident of Lamoille Street who reported that someone dumped dead beavers. Randy determined that they were woodchucks; Don has buried them. Randy informed the board that he has been monitoring the sludge field; he distributed information to the board which illustrates that the sludge can not be spread at this time. Randy gave a timeline for spreading the sludge as well as for drawing down the lagoons. He will be taking soil and water samples tomorrow, and anticipates the results in a couple of weeks or so. He informed the board that the 2" compound meter and required strainer have arrived; the order for the cutter box for the Muffin Monster is being processed. He informed the board that JP Electric determined that the J box at the main pump station is corroded; Randy got a quote of $2295.00 to replace the J box, the electrical wiring, and to put the electrical wiring underground to the electrical box. By consensus, the board authorized JP Electric to replace the box. Randy
and the board reviewed a memo from Amy Sears regarding Richard LeClair's adjusted water and sewer accounts. The board will respond to Richard in writing. Bill read a letter from Bernard Keefe regarding a temporary fence that was put up for sporting events; the board will respond to him in writing. The board discussed the terms of a proposal from Bill Superneau for a back-up water source on his land.

Public Input: Colleen Steen informed Charlie and Bill that the next meeting of the Safe Routes to School Committee has been scheduled for May 16th at 6:00PM at the Town Office. Charlie informed her that he and Bill can not attend because they will be attending one of the Disaster Roundtable meetings on that day. Colleen informed the board that a Bike Fair will take place on Saturday, June 16th, from 9:00AM-noon.

Jeff motioned to enter Executive Session to discuss a pending legal matter at 10:05PM. Judy seconded. Judy seconded. All board members voted in favor of the motion as amended. The board came out of Executive Session at 10:15PM.

Judy motioned to adjourn the meeting at 10:28PM. Randy seconded. All board members voted in favor.

The meeting was adjourned at 10:28PM.

____________________________________ Erin McSweeney, Administrative Assistant to the Selectboard