Town Of Fairfax Selectboard Minutes
May 18, 2009

Selectboard Members present: Bob Horr, Bill Ormerod, John Mitchell, and Randy DeVine, Charlie Swanson (Arrived at 7:45 pm)

Public Present: Bill Stygles, Carolyn Branagan

1. Call to Order

Bob Horr, Chairperson, called the meeting to order at 7:00 PM.

2. Items on the Agenda

A. Bill Stygles: Discussion with Bill regarding the Animal Control/2nd Constable position. Bob briefly explained the position duties. The Board will review and get back in touch with Bill.

B. Carolyn Branagan: The legislature has adjourned, but is being called back. Her summer project will be to learn more about “current use”.

C. Skip Taylor: Bill moved to enter into Executive Session to discuss a legal issue with Skip, John seconded the motion. Three voted in favor, one abstained, one absent. The Board entered Executive Session at 7:25 p.m.

John motioned to exit Executive Session at 8:07 p.m., Bill seconded the motion. Four voted in favor, one abstained.

The revisions to the Zoning Administrator Job Description were reviewed. Skip presented some edits which the Board considered. Suzanne will make necessary edits and present back to the Board for acceptance. Skip noted his term would be up in a few weeks and will be speaking with the Planning Commission regarding a recommendation to serve another 3-year term.

There was discussion regarding Cathy Raymond’s schedule change request. Skip will confirm and obtain in writing the Planning Commission and DRB concurrence with the proposed change.

D. Employee Policy Review: Randy raised the issue of changing the mandatory ½ day and full day increment use of vacation time to hourly and discussion followed. Charlie motioned to accept the Policy as amended, John seconded the motion. Three voted in favor, two abstained.

E. Water Ordinance Review: Charlie and Bill had a few minor edits. Suzanne will make the edits and present at the next meeting for adoption and signature.

F. Building Repairs: Bill distributed a Request for Bids to be published in the Buyers Digest, and on vtgrandpa.com, and the Fairfax News websites.

3. Minutes

A. The minutes from the April 20, 2009 meeting were reviewed. Bill motioned to accept the minutes as amended, Randy seconded. Three voted in favor, two abstained.

B. The minutes from the May 4, 2009 meeting were reviewed. Charlie motioned to accept the minutes as written, John seconded. Three voted in favor, two abstained.

4. General Business

A. A request from Amy Sears, Utility Office Manager, to attend a NEMRC seminar was reviewed and discussed. Bill motioned to consider sending Suzanne also to obtain some cross-training, Charlie seconded the motion and all voted in favor.

B. Bill furnished a copy of the VT State Police Report and there was discussion regarding having the Sheriff attend an upcoming meeting in June. Suzanne will contact Sheriff Norris to schedule.

C. Bob noted there is a spring on the 100-acre woods that does not have a cover and is a potential safety hazard. Discussion followed regarding options to correct the problem.

D. There will be no meeting next week due to the Memorial Day holiday.

E. Bob reported a call from Don Pigeon stating Wheezy Way road washed out. This is a private road so the Town will take no action.

F. Bill will be out of town 5/19/09 – 5/21/09.

5. Executive Session

Bill motioned to enter into Executive Session to discuss legal issues, Charlie seconded the motion. Four voted in favor, one abstained. The Board entered executive session at 9:20 PM

Bill motioned to exit Executive Session, Charlie seconded the motion. Four voted in favor, one abstained. The Board exited executive session at 9:40 PM.

6. Adjournment

Bill motioned to adjourn, Charlie seconded. Four voted in favor, one abstained. The meeting adjourned at 9:42 PM.

Respectfully submitted by Suzanne Lavallee,

Selectboard Administrative Assistant

Robert A. Horr, Selectboard Chairperson