Town Of Fairfax Selectboard Minutes
June 8, 2009

Selectboard Members present: Bob Horr, Bill Ormerod, Charlie Swanson, John Mitchell and Randy DeVine

Staff Present: Robin Chapman, Patricia McNall

Public Present: Olivia Coon (VGS), Abbey Kirkendall (VGS), Kari Munson (VGS), Emily Benoit (VGS), Nikke Fraebel (VGS), Breanna Munson (VGS), Rhonda & Andre Benoit, Diane Coon, Joan Wotherspoon, Melissa Beerworth

1. Call to Order

Bob Horr, Chairperson, called the meeting to order at 7:02 PM.

2. Items on the Agenda

A. Vermont Girl Scouts: The Girl Scouts reported on the flower planting project they completed in Town. The Board presented them with a certificate of appreciation for their work.

B. Town Listers: John motioned to enter into Executive Session to discuss legal issues at 7:20 p.m., Bill seconded the motion. Four voted in favor, one abstained. Bill motioned to exit Executive Session at 7:57 p.m., Charlie seconded the motion. Four voted in favor, one abstained.

3. Minutes

A. Bill motioned to accept the meeting minutes of June 1, 2009 as written, Randy seconded the motion. Four voted in favor, one abstained.

4. General Business

A. The bids for the work to be performed on the Town office building were opened and reviewed. It appears Total Home Care (Steve Cota) is the low bidder at $10,117.95. The other quote received was from Shedd’s Spread for painting only, not including any materials, in the amount of $19,791. John motioned to accept the bid from Steve Cota, Charlie seconded the motion. Two voted in favor, three opposed. There are a few issues with the bid from Steve Cota that will need to be clarified before it can be accepted. The three opposing votes agreed to vote in favor of the motion if the issues can be resolved and the references check out. Bob will contact Steve to discuss.

B. The McNall permit application was reviewed and approved.

C. The Board reviewed a list of water meters that need to be checked. Randy needs to make the time to contact the individuals to set up appointments.

D. A memo from Skip Taylor regarding the 2009 Municipal Planning Grant was reviewed and the Board passed a resolution creating a new Authorizing Official and Alternate so that Skip can forward to the State.

E. The letter to Comcast was edited to reflect repair costs incurred by the Town. Charlie motioned to approve and sign the letter, John seconded the motion. Four voted in favor, one abstained.

F. The residents of Rocky Ridge have requested another meeting with the Selectboard due to their dissatisfaction with the State’s response. Suzanne will forward the response letter to Carolyn Branagan and Gary Gilbert and also recommend to the residents that they contact their legislators to pursue the issue further.

H. Randy DeVine: There was discussion regarding the Wheezy Way well pump. Randy will be meeting with Dave Chevalier on Tuesday morning to try to determine what the problem is with the pump and how to resolve it.

Randy was informed by Don Pigeon that Comcast will be boring across Wheezy Way, which is not a Town road. Randy will be meeting with Comcast on Tuesday morning as well.

I. John Mitchell: John proposed the Board meet every other Monday during the summer. Some discussion followed. John motioned to meet the first and third Mondays of the month in July and August, Charlie seconded the motion. The Board voted unanimously.

J. Bill Ormerod: Bill will be attending the Community Advisory Meeting with the State Police and Sheriff in July and was asked to bring another Board member along. Bob has agreed to attend also.

K. Bob Horr: Discussion regarding Bill Superneau’s revised proposal. Bill, Charlie, and John have agreed to walk the property at Paige Estates on Sunday.

5. Executive Session

Charlie motioned to enter into Executive Session to discuss personnel issues, Bill seconded the motion. Four voted in favor, one opposed. The Board entered executive session at 8:59 p.m.

Charlie motioned to exit Executive Session, John seconded the motion. Four voted in favor, one abstained. The Board exited executive session at 9:18 PM.

6. Adjournment

John motioned to adjourn, Randy seconded. Four voted in favor, one abstained. The meeting adjourned at 9:22 PM.

Respectfully submitted by Suzanne Lavallee,

Selectboard Administrative Assistant

Robert A. Horr, Selectboard Chairperson