The minutes presented below
are unapproved , subject to corrections
and/or additions at the next Selectboard meeting. Those corrections and/or
additions will be written to the original minutes. If you, the viewer,
wish to personally see those changes, you will need to go to the Fairfax Town
Office to view those changes as written on the original paper copy.
Any time the Selectboard "amends" the previous weeks' minutes, there will be a
statement to that effect in the minutes of the meeting at which the "amending"
occurred.
TOWN OF FAIRFAX
SELECTBOARD MEETING MINUTES
MONDAY, June 13, 2011
FAIRFAX TOWN OFFICE - 6:30 PM
Selectboard Members Present: Bob Horr, Randy DeVine and Chris Santee.
Public Present: Brandy Saxton, PlaceSense; Planning Commission members: Mark Hunziker, Richard Wimble, David Brown and Greg Heyer. Skip Taylor, Z.A. and Martha Varney, Zoning Administrator Assistant.
Call to Order: Bob called the meeting to order at 6:32 PM.
Chris and Skip Taylor met with the School Board to discuss options for the “White House”.
Minutes 6/6/11
*Chris made the motion to accept the minutes as written.
Randy seconded. Motion carried. Vote 3-0
Orders & Purchase Orders: Reviewed by Randy. Randy had a question concerning a legal invoice payment coming out of the general fund as opposed to the Utility Dept. Randy will talk with Deb and Amy.
Other Business/Correspondence:
1. Town Office Basement: Bob contacted R. Benson Construction on work to be performed to the basement. A job description, certificate of insurance and invoice were reviewed.
*Chris made the motion to allow Bob Benson to commence work on the basement. Randy seconded the motion. Motion carried. Vote 3-0.
2. Town of Fairfax Statement of Procedures & Standards Regarding Town Highways. Skip merged the two documents into one. He asked Jim Cota, AOT to review the document. We will wait to hear from Skip Taylor if it’s alright to go ahead and warn the revisions.
3. Road Access Permit: An access permit was submitted for 184 Meade Road. Don made suggestions of cutting brush for visual improvement and to use an 18” galvanized culvert.
*Randy the motion to sign the road permit.
Chris seconded the motion. Motion carried. Vote 3-0.
4. Covered Bridge: The Town will fill out a Town Highway Structures Grant Application for funds to repair the covered bridge.
*6:48 PM: Chris made the motion to temporarily adjourn the Selectboard meeting to attend the School Board meeting; thus, leaving the SB without a quorum. Randy seconded the motion. Motion carried.
Vote 3-0.
*7:01 PM: Chris made the motion to reconvene the SB meeting. Randy seconded the motion. Motion carried. Vote 3-0.
Agenda:
7:00 PM - Brandy Saxton – PlaceSense - Capital Budget & Plan:
The meeting took place with the Planning Commission present, as well as Skip Taylor and Martha Varney. (Please see Public Present.)
Brandy gave an overview of the process and explained updating the demographics, inventory of equipment and capital. She explained the prioritizing of projects and finalizing the budget for impact fees.
Brandy will forward updated spreadsheets to the Board with plans of a public meeting in September.
7:45 PM - Bob Gerencser with ACS, Inc. (Affiliated Computer Service). Deb Woodward, TC & Treasurer contacted ACS to inquire about microfilming land records. Bob explained the process, the time commitment and the cost. A course of action will be implemented as well as budgeting proposals in the future.
Deb handed out a Profit & Loss Budget vs. Actual for the time period of January through December 2011. She also handed out an informational sheet on the fire rating for the vault for the Board to review (350 degrees for four hours).
Adjournment:
*Randy made the motion to adjourn at 9:15 PM.
Chris seconded the motion. Motion carried. Vote 3-0.
Respectfully, submitted by Stacy Wells, Adm. Asst.
________________________________
Robert A. Horr - Vice Chair
RAH/sw
*Motion
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