Fairfax Selectboard Minutes of 07/14/08

Selectboard Members present: Judy Cleary, Bill Ormerod, and Randy DeVine. Staff Members present: Don Pigeon, Road Foreman
Public Present: Jeff Sikora and Giles Boissoneault

1.Call to Order

Judy Cleary, Chairperson, called the meeting to order at 7:01PM.

2. Minutes

Bill motioned to accept the minutes from the meeting on July 7, 2008. Randy seconded. All board members voted in favor.

3. Items on the Agenda

A. Jeff Sikora- Jeff Sikora from ORB Group, LLC, requested permission from the board to bore under a Town road between Austin Road and Cherrierville Road. Jeff would like to do this boring in August. Jeff was informed that no fee or performance bond is needed but the board will require proof of insurance. Don suggested that Jeff should find the bottom of the road bed before boring. Don also indicated that brush would need to be cut 200 feet on either side for visibility and safety purposes.

Bill motioned to approve request of ORB Group LLC to bore under the Town road and to waive the 60 day waiting period pending the receipt of the proof of insurance. Randy seconded. All board members voted in favor.

B. Don Pigeon - Don discussed VLCT's Road Salt Purchasing Collaborative. This collaborative was created to ensure that municipalities have the best possible set of choices when it comes time to purchase road salt. Don will contact VLCT to discuss the pros and cons of this proposal. Don will contact Morton's and Barrett's for salt quotes and availability.

Don will work with Erin on the pre-disaster mitigation grant. The Chaffee Road would benefit from this proposal as the hydraulic study has been done. The State would need to provide a structure design and an engineering study for a structure on the location.

Don reported that work on road shoulders and driveways has been completed after paving.

Don indicated that his schedule would allow him to go into the Town Forest during the week of July 21st to finish marking trees.

Bill asked Don if he and his crew would be willing to set up and take down a speed monitor on a daily basis while speed is being monitored on Fletcher Road at the behest of Jennifer Aldrich, a resident on that road. The Sheriff's Department has the monitor.

Don will call Randy Reed of AOT to discuss Rocky Ridge Road. It is classified as a Class IV road from Route 104 to the brook. The part of the road off of Spooner Road on the Georgia side is classified as Class III.

B.Randy DeVine - Randy reviewed the monthly Water System Operations Report and the Water Usage Summary.

Randy reported that Bill Superneau of Cassidy Estates has not yet drilled the well. It will be located in the Town's well head protection area. Bill inquired if the Town would still be interested in a back-up water supply from this source if the yield is significant.

Randy indicated that the hydrant markers cost $25.77 each. The board asked Randy to purchase five of these markers and three hard hat mud plugs for the gate boxes at $8.50 each.

Bill asked Randy if it is possible to get the data to Amy to prepare the monthly reports by the first Monday of the month. Randy said he had to wait for the BOD and TSS results before submitting information to Amy.

C. Giles Boissoneault - Reiterated his request that Ledge Road be classified as a Class IV road. He asked the board to reconsider their vote taken at last week's meeting. The board denied his request.

4. Other Business

A. Bill indicated that he gave a 5 minute presentation about the Transportation Enhancement grant application to the Northwest Regional Planning Commission. Fairfax's application has been rated number 1 in the region.

B. Bill motioned to approve the Town Listers' request to re-evaluate the property of Steven H. McDonald. Randy seconded. All board members voted in favor.

C. Bill reported on a break-in at the Country Pantry and the Superintendent's Office on July 10, 2008. A nineteen-year-old and a minor were apprehended.

D. The board reviewed an invoice from Stitzel, Page and Fletcher.

E. Bill and Don met with Joe Stone of Stone Underground Construction who subcontracts for Comcast. Digging was being done in the Town right of way without permission on Shepardson Hollow Road. Don will speak with Greg Beers at Comcast.

5. Public Input

None.

6. Executive Session

None.

7. Adjournment

Bill motioned to adjourn the meeting at 9:37PM. Randy seconded. All board members voted in favor. The meeting was adjourned at 9:37PM.

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Erin McSweeney, Administrative Assistant to the Selectboard