Town Of Fairfax Selectboard Minutes
September 14, 2009

Selectboard Members Present: Bill Ormerod, John Mitchell, Randy DeVine, and Bob Horr

Staff Present: Deb Woodward, Robin Chapman, Pat McNall

Public Present: Elisabeth Kirkpatrick, Carolyn Branagan

1. Call to Order

Bob Horr, Chair, called the meeting to order at 7:00 PM.

A. Deb: The Board explained to Deb the procedure for making the necessary changes to the tax bill to DDH-GSH per the court decision. The school will also need to be notified of the change for the 2009 season.

B. Robin/Pat: Robin and Pat presented an approval document for signature by the Board regarding the DDH-GSH Settlement and required changes to the Grand List for 2009. Bill motioned to approve and sign the order for Parcel OA0015-2009, John seconded the motion. Vote was 3-0-1 in favor.

C. Carolyn Branagan: Carolyn stopped in to see if there was anything the Board would like to discuss. Bob raised the issue of the Transportation Enhancement Grant application process. Both he and Bill attended a meeting with the TAC regarding a grant for sidewalks the Town will be applying for. Our project is rated 4th on the list.

2. Executive Session

Bill motioned to enter executive session, without the Selectboard assistant present, to discuss a personnel matter at 7:41 p.m., Randy seconded the motion. Vote was 3-0-1 in favor.

Bill motioned to exit executive session at 8:00 p.m., Randy seconded. Vote was 3-0-1 in favor.

3. Minutes

A. John motioned to approve the September 31st meeting minutes as written, Randy seconded the motion. Vote was 3-0-1 in favor.

4. General Business

A. An email from Skip regarding Betty Parker’s plans to build a small house on her lot adjacent to her current property at 6 Parker Road was reviewed. The Board will inform Betty that any and all fees to connect water from the main to her property shall be at her expense and the Water Superintendent needs to be present during this process. She owes no money to the Town at this time; however, she will need to obtain a permit to dig across a paved road at her expense.

C. The Board received a request from Deb Perkins for the Town to deliver crushed stone to their road because of their driveway condition. The Board’s response is that the Town does not repair driveways, therefore will not deliver and crushed stone.

D. A liquor license request for a catered event was reviewed. Bill motioned to approve, John seconded. Vote was 3-0-1 in favor.

E. Christ Santee’s request for an extension on his utility bill was approved by consensus.

F. The traffic study on Fletcher Road is scheduled for 9/15 through 9/18.

G. When employees want to take time off, they need to notify their supervisor as well as the Selectboard Assistant. If Selectboard Assistant is unavailable, the Office Assistant should be notified.

H. Bill distributed the State Police and Sheriff’s reports.

I. It was noted that we should confirm the fall hazardous waste day scheduled for October 17th with All Cycle, All Metals Recycling, and APT Environmental.

J. The water main replacement on Buck Hollow Road is scheduled to begin Tuesday, September 15th. Not all the parts arrived to date, some were back ordered. We have enough to do the first leg.

K. John motioned that beginning October 5, 2009, the Board will meet the 1st and 3rd Monday of each month, Bill seconded. Vote was 3-0-1.

5. Public Input

A. Elisabeth raised her concerns over the vandalism, drugs, and break-ins in Town. She also inquired about removal of graffiti from road signs, etc. The Board suggested contacting the Sheriff’s office regarding a neighborhood watch program to try to prevent break-ins.

6. Executive Session

John motioned to enter executive session to discuss pending personnel matters at 8:55 p.m., Randy seconded. Vote was 3-0-1. Bill motioned to exit executive session at 9:02 p.m., Randy seconded. Vote was 3-0-1. Bill motioned to enter executive session to discuss legal matters at 9:03 p.m., Randy seconded. Vote was 3-0-1. John motioned to exit executive session at 9:19 p.m., Randy seconded. Vote was 3-0-1.

7. Other Business

A. The Board decided to have the Water Ordinance revisions reviewed by Brian Monaghan rather than VLCT.

B. The Transportation Grant Application was discussed. We will once again apply for the maximum amount for the proposed sidewalk project.

8. Adjournment

Bill motioned to adjourn at 9:23 p.m., Randy seconded. Vote was 3-0-1.

Respectfully submitted by Suzanne Lavallee,

Selectboard Administrative Assistant

Robert A. Horr, Selectboard Chair