TOWN OF FAIRFAX

SELECTBOARD MEETING MINUTES

MONDAY, JANUARY 16, 2012

FAIRFAX TOWN OFFICE - 7:00 PM

Selectboard Members Present: Bill Ormerod,Bob Horr, Randy DeVine, Peter King and Chris Santee.

Public Present:Colleen Steen, Michelle Defense, Carolyn Branagan, Pat McNall and Skip Taylor.

Call to Order: Bill called the meeting to order at 7:00 PM.

Agenda Items:

Employee Policy – two changes were made to the policy; one to the mileage section of the document to include all employees doing town business may put in for mileage reimbursement. Two, a reference to the HRA in the Health Care section was deleted from the document.

*Chris made a motion to accept the updated policy, dated 1/16/12.Peter seconded the motion. Motion carries. Vote: 5-0.

Library Trustees – Pat McNall

Pat came in this evening to discuss questions generated from their prior meeting with the Board on 12/19/11 regarding their budget. Pat explained those changes.

*Bob made a motion to accept the updated proposed budget; Chris seconded the motion. Motion carried. Vote: 5-0.

Town Budget:

*Chris made a motion to approve the 2012 Town Budget of $2,040,022.00, with $1,620,599.00 to be raised by taxes; Peter seconded the motion. Discussion. Motion carries. Vote: 5-0.

Minutes 1/3/12:

Chris made a motion to approve the minutes, as amended(“Other Business”, line 2, to include the last name of Tony). Randy seconded the motion. Motion carries. Vote: 5-0.

Public Input: Carolyn Branagan – State Representative

Carolyn stopped in this evening to talk to the Board and answer any questions that they may have. She discussed the re-districting going on around the state; Fairfax will remain a single member district. The Board told her the budget had been reviewed and approved. The Board expressed their concern over the work on the covered bridge and how it will affect their grant standing for other projects. She will look into this and get back to us.

Skip Taylor – Land Committee:

Skip reconfirmed that the Committee understands that the Selectboard had settled on the Young’s property. He presented a map depicting the schematics for a new municipal office, with the preliminary dimensions being 80’x 72’. The map includes green space, parking for fifty cars and expansion, if deemed necessary in the future. The building would be accessed through Rich Street. The Brownfield program, which is for the perspective use of the property, was discussed.

The Brownfield program is a fully funded program, administered byNorth West Regional Planning, to evaluate a parcel for potential contamination, and to clean up any contamination found.

*Bob made a motion to sign the Brownfield application with the Young’s.

Chris seconded the motion. Vote: 5-0 in favor.

Skip asked the Board to appoint Martha Varney acting Z.A. during his absence in February.

Bob made the motion to appoint Martha acting Z.A. during Skip’s vacation.Chris seconded the motion. Motion carries. Vote: 5-0.

Orders & Purchase Orders: Reviewed and approved by Randy.

Other Business:

1. The revisions made to the Capital Plan & Budget were received and will be reviewed by the Board. We will set up a hearing and adoption of the Plan.

2.The Franklin County Humane Society contract was reviewed and a discussion held. The Board approved by consensus of Bill signing the contract.

3.Randy DeVine wants the land committee options for land to reflectthat he was in favor of putting two parcels in front of the voters. This topic was discussed at the 12/19/11 SB meeting. So noted.

4.Budget Day minutes were read. *Bob made the motion to approve the minutes; seconded by Peter. The motion carried with a vote of 5-0.

5.Meunier’sAct 250 permit: Jim would like the Board to sign his Act 250 permit. *Bob made the motion to approve Bill signing the permit; seconded by Randy. Motion carried. Vote: 4-0-1.

Executive Session:

Bob made a motion to enter into executive session to discuss a personnel matter at 8:55 p.m.; Peter seconded the motion. Motion carried. Vote: 5-0.

Exit Executive Session

Chris made a motion to exit executive session at 9:13 p.m.; seconded by Bob. Motion carried. Vote: 5-0.

Adjourn:

Peter made a motion to adjourn the SB meeting at 9:14 p.m.; seconded by Bob. Motion carried. Vote: 5-0.

Respectfully, submitted on behalf of the Selectboard, by Stacy Wells, Adm. Asst.

__________________________________

William Ormerod, Chair

WO/sw