TOWN OF FAIRFAX

SELECTBOARD MEETING MINUTES

TUESDAY, JANUARY 3, 2012

FAIRFAX TOWN OFFICE - 7:00 PM

Selectboard Members Present: Bill Ormerod,Bob Horr, Randy DeVine, Peter King and Chris Santee.

Public Present: Kevin Bushey.

Call to Order: The meeting was called to order by Bill Ormerod, Chair of the SB, at 7:02 PM.

Agenda Items:

7:00 PM – Don Pigeon – Road Foreman

Don received a call from FEMA regarding the current status of the mudslide site on Goose Pond Road. A follow-up summary of the current condition of the site and what we are doing to maintain the site will be generated and forwarded back to FEMA. A certificate of mileage was received from the State of Vermont Division of Policy, Planning and Intermodel Development. There are no changes in mileage to the town highways.

*Bob made a motion to sign the certificate, seconded by Chris. Motion carried; vote 4-0-1. The certificate was signed and will be sent back to the state.

Skip Taylor, Zoning Administrator - Cancelled due to prior commitment.

Randy DeVine – W/S Superintendent

There was a problem at the Ladd pump station as a capacitor had burned out; it was repaired. The Water Control Building was winterized. Randy and Paul continue with manhole inspections; twenty are complete to date. They are having a problem finding a manhole located near the covered bridge. They’ve asked Don to come down to remove some brush to help further the search for this manhole.Randy was on hand for the tapping of the Paige Estate’s water line last Tuesday, it was vacuum tested. The water control building ran out of propane on 1/1/12, it was last filled up November 10th(we are on auto fill up).

Minutes 12/19/11:

Peter made a motion to accept the minutes as written; Randy second the motion. Discussion. Motion carries, vote 4-0-1.

Orders & Purchase Orders: Reviewed and approved. An invoice from Brian Monaghan was reviewed.

*Bob made a motion to pay the invoice as presented; Peter seconded the motion. Motion carried; vote 4-0-1.

Police Service RFQ’s:

Peter gave an overview of the quotes presented, along with a discussion on the interviews he held with Chief Gary Taylor, from the St. Albans Police Department, and Bob Norris, from the Franklin County Sheriff’s Department.

Kevin Bushey asked the Board if he could address the Board at this time; which was allowed.

Bill polled the Board for concerns, questions and comments. Bill stated that a long time business owner had contacted him regarding police service as he was aware that the Board would be discussing this at the meeting. The business owner was unable to attend the meeting tonight but wanted Bill to convey his opinion to the rest of the Board that he highly recommends continued service be provided through the FCSD.

Bill asked the Board members if they were ready to award a contract this evening.

*Peter made a motion to award the contract to the FCSD; Randy seconded the motion. Discussion: Bill recommends that the motion be amended to state that they award the contract to the FCSD, for a term of three years for fiscal years 12, 13 & 14. Peter amended the motion; Randy seconded. Motion carries. Vote 4-0-1.

*Chris made a motion to award the contract for 40 hours per week of patrol service at $84,150.00 a year;Bob seconded. Discussion.

Motion failed. Vote 1-3-1.

*Peter made a motion to accept the contract from the FCSD for 56 hours a week at $110,399.70 for the first year/fiscal year (a fixed 1.5% increase for year 2 & 3 of the contract). Bob seconded the motion. Discussion.Vote 3-1-1. All parties will be notified.

Other Business:

1.Rabies Clinic scheduled for Friday March 30th from 4:30 PM to 5:30 PM to be held at the Town Garage.

2.Tony, will be contacted to remove the data from the old computers.

3.Agency of Transportation T.E. Grant - $300,000.00: The Town has been awarded a grant for design and construction of sidewalks on Main Street. A letter of acceptance needs to be received by 2/1/12 should we decide to accept the award.

4.Alternative water source: Bob and Skip have touched base with a resident on Kinney Road regarding availability of an alternative water source. There’s a question of enough acreage at the site to accommodate an easement necessary for the water. Chris will get in touch with another interested party on Fletcher Road to see if they are still interested in entertaining a discussion for water.

5.Budget meeting Thursday January 12 starting at 8 AM.

6.Employee Policy: Mileage revisions. Will re-warn for 1/16/12 at 7 PM.

7.Full-time fire fighter position discussed.

8.Chris stated the town skating rink has been put on hold for now.

9.HRA will be set-up for one person.

Executive Session:

9:12 PM: Peter made a motion to enter into executive session to discuss personnel issues. Chris seconded the motion. Motion carried.

Vote 4-0-1.

Exit Executive Session:

Bob made a motion to exit executive session at 9:27 PM.; seconded by Peter. Motion carried. Vote 5-0

Adjourn:

Bob made a motion to adjourn at 9:30 PM; seconded by Randy. Motion carried; vote 5-0

Respectfully, submitted on behalf of the Selectboard, by Stacy Wells, Adm. Asst.

__________________________________

William Ormerod, Chair

WO/sw