TOWN OF FAIRFAX

SELECTBOARD MEETING MINUTES

Monday, October 4, 2010

Selectboard Members Present: Bob Horr, Bill Ormerod, Randy DeVine, John Mitchell and Peter King. (Bill Ormerod arrived at 7:25 PM)

(Peter King left the meeting at 9 PM)

Public Present: N/A

Call to Order: Bob called the meeting to order at 7PM.

Agenda Items:

7:00 PM Don Pigeon – Road Foreman

Don came in and reported that he had approximately 1500 tires that he needs to dispose of. Casella and Vermonters Helping Vermonters have been called. He believes that there’s money in the budget for this.

A feasibility study has been performed regarding the intersection of Fletcher and Swamp Roads to see what can be done to improve visibility and safety to Wilkins Road. Beth Remmers dropped off two prints of Proposed Road Grading Plans (C1 & C2). A traffic study was also performed of this area in the Feasibility Study. The Board reviewed the prints with Don.

John made the motion to accept the results of the study and accept the prints on the recommendation.

Peter second. Discussion.

Motion passed. Vote 3-0-1

The beaver problem continues on the corner of Meade and Buck Hollow Roads. Julie Foley will get in touch with Cory Cheever regarding an exclusion structure/baffle to use at the culvert. Don fixed the road to the woodlot last week.

7:25 PM Skip Taylor – Zoning Administrator

Skip handed out his Activity Report for the period of September 9 through October 4, 2010. (#7)Deb Perry, NWRP will be here at 7 PM October 20 to deliver a presentation on the latest Storm Water Regulations. This will take place at a regular DRB meeting. The Board and PC will be invited.

(#6) The PC has agreed to final draft language for Roads and Driveways Standards. The draft will be posted by the end of the week. It was discussed how to educate the homeowner on the importance of keeping their driveways up to spec.

Bob asked Skip for a copy of the Roads and Driveways Standards that have changes. The changes will be online as of 10/8/10.

7:40 PM Randy DeVine – W/S Superintendent

Randy started lowering the lagoons on Monday in anticipation of the abundance of rain expected. The lagoons remained stable. He completed a three year study on lead and copper on the water system. He’s concerned with security at the Wastewater Treatment Facility as the gate is not serving the purpose it was intended to. Randy had a quote from Feerick Fence for a 14’ single bar gate constructed out of 2” galvanized tubing welded at all joints.

John made the motion to accept the quote for the gate in the amount of $985.00.

Bill second. Discussion

Motion passed. Vote 4-0-1

Options for an alternative water source were again entertained. Randy talked to Green Mountain Engineering who said we would need a feasibility study. Randy will check into the cost effectiveness of having a water source in a different district.

Minutes of 9/20/10:

John made the motion to approve the minutes of 9/20/10.

Bill second. Discussion. Bob said one word needed to be corrected.

Motion passed with correction. Vote 3-0-1.

Correspondence:

1. Deb Woodward’s letter dated 9/29/10, regarding her leave of absence. John asked for an updated financial report with line items per department.

Other Business:

1. P&S Agreement: Randy handed out a sheet titled “Allocations” and one titled “Fairfax Water Department Statutes – Revised 2/11/09”. It was decided that Bob would present to the Young’s a proposal stating that they will pay for half the road and half the power.

2. Motion Resolution – tabled.

3. Tax Stabilization: Bob sent a letter to Kevin Hastings from Amoskeag regarding the assessed value of the Morse Building. The Listers feel, as it stands today with the CLA at 91%, that there shouldn’t be a town wide reappraisal for 4-5 years. Therefore, the assessed value would remain the same. Only if the square footage changes, or improvement were made, would the assessed value be altered.

4. Food Venture Building: Bob talked to Tim Smith regarding the Food Venture Building.

5. Water Ordinance – tabled until 10/18/10. Bill suggested adding the violation fees to the Town Fee Schedule as opposed to having them in the ordinance itself. This would eliminate having to amend the ordinance if the violation fees changed. The Board felt this would make more sense.

6. Tom Wyckoff – A one year/one time extension of the sewer allocation for Butler Road was granted. A motion made to grant at the 9/20/10 SB meeting pending receipt of the $100.00 fee. (This was received on 9/24/10). A letter will be generated.

7. Capital Improvement Plan & Budget: John reviewed the references provided by the two applicants. He advised the Board that PlaceSense was the better of the two. (We are mandated to do this every five years.)

John made the motion to accept the proposal from PlaceSense pending budget approval.

Randy second. Discussion.

Motion passed. Vote 3-0-1

Orders & Puchase Orders: Reviewed.

Adjourn:

9:11 PM John made the motion to adjourn.

Bill second. Discussion

Motion passed. Vote 4-0

The next SB meeting will be held 10/18/10 at 7 PM.

Respectfully, submitted by Stacy Wells, Adm. Asst.

__________________________________

Robert A. Horr, Selectboard Chair

RAH/sw

The minutes are unofficial until approved at the next Selectboard meeting.

The minutes are unofficial until approved at the next Selectboard meeting.