TOWN OF FAIRFAX

SELECTBOARD MEETING MINUTES

MONDAY NOVEMBER 15, 2010

Selectboard Members Present: Bob Horr, Bill Ormerod, Randy DeVine, John Mitchell and Peter King.

Public Present: Nadine Froebel, Katrina Antonovich, Skip Taylor, ZA, Susie Posner-Jones and Mark Hunziker, CFC; Natalie Bean and Deb Woodward.

Call to Order: The meeting was called to order at 7PM by Chair Bob Horr.

Agenda Items:

7:00 PM – Katrina Antonovich – Recreation Department

Katrina handed out her budget for 2011. She went through the various sections of the budget, giving a brief summary of each and answering any questions the Board asked. She would like to offer more classes. The field maintenance will once again go out for bid. The port-o-let expense will go down as restrooms will be built. She discussed unemployment benefits, although she’s not sure what effect it will have on the budget. Katrina stated the football field was in pretty good condition. She attended the School Director’s meeting where the parking lot was discussed. Robin Freeman and Katrina will compose an agreement defining the responsibilities of both the Town and BFA. It has been concluded that the school does own the parking lot. They are working on lighting the parking lot. Katrina talked to the sheriff regarding the vandalism done in the parking lot and on the rec. fields during night-time hours.

7:20 PM – Nadine Froebel – Job Interview – Zoning Assistant Position

Bill made the motion to enter into executive session.

Peter second. Motion passed. Vote 4-1-1

Bill made the motion to exit executive session at 7:30 PM

Peter second. Motion passed. Vote 4-0-1

OTHER BUSINESS:

1. Skip talked to the Board regarding the revised zoning regulations. If there aren’t any significant changes a public warning can be generated. The Board felt the end of January would be the time-frame for that to happen.

2. Skip re-submitted the Billado subdivision road access permit application and road name application to the Board for approval.

The permits weren’t signed at a prior meeting as the Board felt a site distance issue needed to be addressed. The problem has been resolved.

Bill made a motion authorizing Bob, Chair of the Selectboard, to sign both permits.

Peter second. Discussion.

Motion passed. Vote 4-0-1

3. Minutes of 11/1/10:

Bill made the motion to approve the minutes with two amendments.

Peter second. Discussion.

Motion passed. Vote 4-0-1

4. Orders/Purchase Orders: Reviewed

5. Purchase & Sales Agreement – Discussed. Brian Monaghan sent the latest version for the Board’s review. The Board will have the P&S Agreement available for signatures by the end of the week (11/19/10).

6. Employee Evaluation Format: This will be held in executive session at a later date.

7. Health Trust: John attended the VLCT Regional meeting this morning. The Board will meet with Jill Muhr, VLCT next week to discuss their options.

8. Ordinances: The following ordinances were signed into effect:

Town of Fairfax Dog Ordinance, Parking Ordinance, Highway Department Winter Operations Plan and Civil Ordinance Regulations of Open Fires and Incineration.

(The overweight permit was discussed. They will talk with Don regarding this.)

8:00 PM – Natalie Bean – Job Interview – Zoning Assistant Position

Randy made a motion to enter into executive session.

Peter second.

Motion passed. Vote 4-0-1

Bill made the motion to exit executive session at 8:42 PM

Peter second.

Motion passed. Vote 4-0-1

8:42 PM – Susie Posner-Jones CFC

Susie, President of the Citizens for Fairfax Community, came in this evening with Mark Hunziker. She talked to the Board about the deadline for warning the public hearing. Susie will have Carl Bohlen, Community Development Specialist take a look at the warning to make sure that it’s being warned correctly. The money will come directly to the Town.

CFC will requisition for any work. They have up to two years to use the monies from the grant; after that they can file for an extension. A hard copy will be at the office for review.

8:55 PM – Deb Woodward, TC & Treasurer – Leave of Absence status

Bill made the motion to go into executive session.

John second. Discussion.

Motion passed. Vote 4-0-1

Bill made the motion to exit executive session at 9:20 PM.

Peter second.

Motion passed. Vote 4-0-1

9. Resolution for MPG:

Bill made a motion authorizing Bob to sign the resolution for the MPG to be used for the Capital Budget & Plan to commence 2011.

Randy second

All in favor. Vote 4-0-1

10. A letter from A.M. Peisch was reviewed for signature. The Board had a concern with the date the information would be available for the Town Report material being sent to the printers. It was felt that the date should be changed to 1/24/10. A call will be made to A.M. Peisch for a change of date.

11. The Board will meet at the Vermont Food Venture Building on Monday, November 22, 2010 at 2 PM. with Devin Coleman.

12. The Board will also meet with Jill Muhr, VLCT on Tuesday, November 23rd at 7:30 AM.

Adjourn:

John made the motion to adjourn at 9:35 p.m.

Peter second. Motion passed. Vote 5-0

Respectfully, submitted by Stacy Wells, Adm. Asst.

__________________________________

Robert A. Horr, Selectboard Chair

RAH/sw

The minutes are unofficial until approved at the next Selectboard meeting.