TOWN OF FAIRFAX

SELECTBOARD MEETING MINUTES

MONDAY, NOVEMBER 5, 2012
7:05 PM

Selectboard Members Present: Chair Robert Horr, Vice-Chair Randy DeVine, Chris Santee and Tom Fontaine. David Shea was absent.

Public Present: Nick Hibbard; Boy Scout Troop 853;

Call to Order: Bob called the meeting to order at 7:05 p.m.

Items on the Agenda:

A. D.J. Leach – Road Foreman – Highway Department

D.J. met with James Bryce and Jill Flanders who submitted an Access Permit Application on Nichols Road extension. His recommendations were applied to the application for approval which included an 18” culvert.

*Chris made the motion to approve the signing of the permit; seconded by Tom. The motion carried with a vote of 3-0-1. Bob Horr signed on behalf of the Road Commissioners.

Placement of a “stop sign” was discussed for River Road and Goose Pond Road at the “falls” bridge. Randy had concern with cars being able to stop coming down the hill. A yield sign was also discussed. Cold patch has been obtained. Approximately 450 tires have accumulated over the past two years at the Town Garage. These are tires the highway crew picked up along the sides of the road and in ditches. Casella sent a tractor trailer for the removal of the tires per their contract with the Town.

B. Skip Taylor, Zoning Administrator

Skip is here this evening to discuss a zoning legal matter.

*Tom made the motion to entered into executive session at 7:25 p.m. for a legal update; seconded by Chris. The motion carried with a vote of 3-0-1.

*Chris made the motion to exit executive session at 8:02 p.m.; seconded by Tom. The motion carried with a vote of 3-0-1.

C. Katrina Antonovich, Parks and Recreation Director

Katrina is here for a yearly employee evaluation as well as to discuss her current budget.

*Tom made the motion to enter into executive session at 8:04 p.m. to conduct an employee evaluation; seconded by Randy. The motion carried with a vote of 3-0-1.

*Chris made the motion to exit executive session at 8:25 p.m.; seconded by Randy. The motion carried with a vote of 4-0-1.

D. Randy DeVine, Water & Sewer Superintendent

Randy reviewed his activities for the month of October. Randy continues to search for a water leak in the line. They walked the line on Fletcher Road. They did discover a leak on a private line. Randy will notify the homeowner with a deadline of fixing the problem. Vermont Rural Water came for their annual inspection of river crossings. They also found a manhole which they had been unable to find previously. The annual reading of water meters took place as well as flushing the water system. The lagoons were prepared in anticipation of the storm Sandy. He chlorinated and flushed the fire hydrant at Paige Estates, which can now be put on line; both bacteria samples came back as - passed.

E. Justin Hayes and Tom Snyder – Fairfax Fire Department

Proposal of an Ordinance for Service Reimbursement: Justin and Tom are here to discuss a proposal of an ordinance for service reimbursement. A template had been obtained from another town. We will have VLCT review the ordinance prior to it being warned and posted. Justin and Tom are also here to discuss the purchase of a 1992 Quint Ladder/Engine Truck from the town of Essex. The bid process will start in February 2013 for the truck. A discussion took place regarding options for improving heating efficiency at the Fire Station in an effort to reduce the heating costs. Justin will come back to the Board in December to discuss their budget for 2013.

Minutes: October 22, 2012

*Chris made the motion to accept the minutes as written seconded by Randy. The motion carried with a vote of 3-0-1. (Bob abstained as he wasn’t present at this meeting.)

Minutes: Special Meeting Minutes October 23, 2012

*Chris made the motion to accept the minutes as written; seconded by Tom. The motion carried with a vote of 3-0-1. (Bob abstained as he was not in attendance at the meeting.)

Orders & Purchase Orders: Reviewed and approved, per Randy.

Public Input: Nick Hibbard – Web Design Committee. Nick expressed his disappointment over the tabling of the domain fee.

Other Business:

1. NEMRC Proposal – tabled until 11/12/12.

2. Amoskeag Woodworking, Inc.: The legal paperwork was reviewed pertaining to the Warranty Deed of Easement, Option Agreement to Purchase and Notice of Option to Purchase. These documents were generated in an effort to develop the property pursuant to the Town’s goal of establishing a backup public drinking water supply.

3. The next town office personnel meeting will be held on November 21st, Wednesday at 10 a.m.

4. Department of Labor – Unemployment benefits discussed.

9:40 P.M. - Executive Session

Tom made the motion to enter into executive session to discuss payroll, seconded by Randy. The motion carried with a vote of 3-0-1.

9:54 P.M. - Exit Executive Session

Tom made the motion to exit executive session; seconded by Randy. The motion carried with a vote of 3-0-1.

9:56 P.M. - Adjourn:

Randy made the motion to adjourn; seconded by Tom.

The motion carried with a vote of 4-0.

The next Selectboard meeting will be held on Monday, November 12, 2012 at 7 p.m.

Respectfully, submitted by Stacy Wells

Adm. Asst. to the SelectBoard.

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Robert A. Horr, Chair

RAH/sw