TOWN OF FAIRFAX

SELECTBOARD MEETING MINUTES

MONDAY DECEMBER 13, 2010

(EMPLOYEE EVALUATIONS)

Selectboard Members Present: Bob Horr, Bill Ormerod, Randy DeVine, John Mitchell and Peter King.

Call to Order: The meeting was called to order by Chair Bob Horr at 7:00 PM.

Agenda Items:

7:00 PM – Don Pigeon, Road Foreman

(Don will present information to the Board that he was going to at the 12/6/10 meeting, but was unable due to the snow storm on that date.)

Karl Mossey submitted an access permit application for his property located at 219 Sam Webb Road. Don stated that he inspected the area requiring the permit. He stated that the permit doesn’t need a culvert and that the site distance is fine. Don would like to upgrade the 2003 tandem. (See Minutes September 8, 2010.) Don will get estimates for the Board to review at a later date. Don would like to address the project on Fletcher Road summer of 2011, between Swamp and Wilkins Road, improving safety and visibility. He will use the preliminary engineering study from NWRP. The proposed project on Woodward Road replacing the culvert was also discussed. Don doesn’t know if he will be able to get to that next summer or not. Funding for these projects was discussed.

Don met with Nancy Patch, Franklin-Grand Isle County Forester. Nancy has been hired by the Town of St. Albans to perform some work on land abutting the town land. They would like to access this property through the Fairfax land. Don showed Nancy a survey map of the property and pointed out the boundaries. Nancy will write a contract for the town to sign. She will also contact the adjoining landowners.

Peter made a motion to go into executive session, without the administrative assistant present, for the purpose of performing employee evaluations at 7:22 PM.

Bill seconded. Discussion

Motion passed. Vote 4-0-1

Peter made a motion to exit executive session at 8:51 PM.

Bill seconded the motion. Discussion

Motion passed. Vote 4-0-1

Other Business:

1. Christmas Party: A budget of $225.00 has been allotted for the party out of the office expense line item.

2. Printer quotes: The Board made a decision at the 12/6/10 meeting with a motion to accept a certain quote. We are re-opening this discussion due to some confusion as to which proposal actually was voted on.

Bill made a motion to rescind the contract rewarded to Repro Digital.

John seconded the motion. Discussion

Motion passed. Vote 4-0-1

Bill made a motion to award the contract for printing of the Town Report to HardCopy, for 1600 copies, at a cost not to exceed $1,506.00.

Peter seconded. Discussion

Motion passed. Vote 4-0-1

Peter made a motion to accept the minutes of 12/6/10.

John seconded the motion. Discussion

Motion passed. Vote 4-0-1

4. Alternative water resource: A letter will be sent to Amoskeag regarding interest in looking for an alternative water resource on their property located on Fletcher Road.

5. Delinquent dog licenses: A letter will be sent certified to the offender with a copy sent to Bob Norris at the Franklin County Sheriff’s office and to the Animal Control Officer.

6. Garbage contract: We will budget with an increase and entertain a contract at the first part of the year.

7. Delinquent water and sewer accounts: Alternative resource for collection of these accounts discussed.

8. Purchase & Sales Agreement: Barb found another valid issue on the contract that needed to be changed. The Board felt that they were alright with signing the contract after the change. Amy will be given the go ahead to cut a check for the deposit, per terms of the agreement, which will be deposited into an escrow account.

9. Office Assistant position opening: It was decided to wait until next Monday’s meeting for closure before pursuing this any further.

10. Sidewalk RFQ’s: The Board will open them at the next meeting on 12/20/10.

11. Vault combination: The Board felt that it would be in their best interest if one of the board members has the combination to the vault.

12. Peter talked to the Vermont State Police. We would like a detailed contract so that he can start looking for a resource to provide service.

Adjourn:

Peter made the motion to adjourn at 9:25 PM.

Randy seconded the motion.

Motion passed. Vote 4-0

Respectfully, submitted by Stacy Wells, Adm. Asst.

__________________________________

Robert A. Horr, Selectboard Chair

RAH/sw

The minutes are unofficial until approved at the next Selectboard meeting.