TOWN OF FAIRFAX

SELECTBOARD MEETING MINUTES

MONDAY, December 19, 2011

FAIRFAX TOWN OFFICE - 7:00 PM

Selectboard Members Present: Bill Ormerod, Bob Horr, Randy DeVine, Peter King and Chris Santee.

Public Present: See sign-in sheet.

Call to Order: Bill called the meeting to order at 7:00 PM.

Agenda:

7:00 PM – Employee Policy – Warned in three public places

The adoption of the revised 2012 Employee Policy, effective 1/1/12, took place. There are two separate versions as there may be some additions to the mileage section of the policy, upon Board approval.

*Bob made a motion to adopt the 2012 Employee Policy with the addition of the Town Clerk, Treasurer, Assistant Operator - Utility Department and the Director of Parks & Rec. in the mileage reimbursement section of the policy. Peter seconded the motion. Motion carries. Vote 5-0

Skip Taylor, Town Office Committee

Members of the Town Office Committee came in this evening with Skip being the spokesperson for the group to discuss their findings, conclusions and recommendations for the Selectboard. A handout was passed out among the SB members. The access to the Young’s property through Goodall Street and Rich Street was also discussed. Bill polled the Board members as to which parcel they wanted to proceed with. It was a vote of 3-2 for the Young’s property over the Langelier parcel. The Board was also polled as to how the project should be presented to the voters. The consensus was 3-2 to present phase one and two together (land, design and construction). The Board was polled if they felt that there was enough information to go to voters. It was unanimously felt that there needs to be more information prior to presenting it to the voters. The Committee was instructed to focus primarily on the Young’s property. The Committee will come back to the Board on January 16th, with siting of the proposed office, and a plan to do the Brownfield’s assessment.

Brandy Saxton – Capital Plan & Budget

Brandy came in this evening to talk to the Board regarding the impact fee calculations. She addressed the Board about the Highway Department and Fire Department. Brandy will get in touch with us after the first of the year to schedule a training session.

Library Trustee’s Budget for 2012

Pat McNall and Judy Cleary, Library Trustee’s came in to discuss the town portion of the proposed library budget. There was a question on the technology section of the budget, which Pat and Judy will clarify and return in January.

Minutes 12/5/11:

Chris made the motion to accept the minutes with one correction.

Bob seconded the motion. Motion carries. Vote 5-0.

Public Input: Michael Spaulding, Rescue Department, came in this evening to address a letter submitted to the Board earlier in the day regarding improvement of Goodall Street.

Purchase Orders/SB Orders: Randy reviewed the orders.

Other Business/Correspondence:

1.Constable vacancy:

*Bob made the motion to appoint Peter King as the interim Constable for the remainder of the vacant term effective immediately.

(VLCT will be notified to add a “Heavy Constable” to the town’s policy.)

Chris seconded the motion. The motion carries. Vote: 4-0-1

Executive Session:

*Peter made a motion to enter into Executive Session at 10:22 PM for the purpose of discussing the 2012 salary budget; without the administrative assistant or the water/sewer superintendent present.

Chris seconded the motion. Motion carries. Vote 4-0-1.

Exit Executive Session:

Peter made a motion to exit executive session at 11:26 PM; seconded by Bob. Motion carried. Vote: 4-0.

Adjourn:

Peter made a motion to adjourn at 11:27PM; seconded by Bob.

Motion carried. Vote: 4-0.

Respectfully, submitted by Stacy Wells, Adm. Asst.

________________________________

William Ormerod, Chair

WO/sw