TOWN OF FAIRFAX

SELECTBOARD MEETING MINUTES

MONDAY DECEMBER 20, 2010

Selectboard Members Present: Bob Horr, Bill Ormerod, Randy DeVine, John Mitchell and Peter King.

Public Present: Susie Posner-Jones, Mark Hunziker, Mary Taylor and Paul Dickens from the Citizens for Fairfax Community; Debra Warner and Patricia McNall from the Town of Fairfax Library Trustees.

Call to Order: The meeting was called to order by Chair Bob Horr at 7:00 PM.

Agenda Items:

7:00 PM – Susie Posner-Jones Citizens for Fairfax Community

Susie came in to discuss the planning grant for the Baptist Building located at 1210 Main Street. The CFC plans to renovate the former Baptist Church building for a community center. Susie is working with Catherine Dimitruk and Greta Brunswick from NWRP. The grant will provide the resources necessary for the CFC to strategically examine alternatives and accurately assess the feasibility of the project. The deadline for the formal application is 2/11/11.

7:15 PM – Cathy Jones, Office Assistant

2011 Municipal Corporation Note - Line of Credit renewal.

Bill made the motion to approve the signing of the line of credit in the amount of $ 1,100,000.00.

Peter seconded the motion. Discussion.

Motion passed. Vote 4-0-1

7:30 PM – Debra Warner, Town of Fairfax Library Trustees

Debra Warner, Chair of the Fairfax Library Trustees and Patricia McNall Treasurer, came in to discuss the Town Library Proposed Budget 2011. Debra went over the budget and answered questions from the Board. The Trustees are concerned with the school’s elimination of a Librarian position. To compensate for this loss, they will be adding an additional nine hours of coverage per week. The Town’s computer in the library needs to be replaced. The cost of custodial services and supplies will be shared by both the town and school.

John made the motion to approve the minutes.

Randy seconded the motion. Discussion.

Motion passed. Vote 4-0-1.

Other Business:

1. Sidewalk Scoping Study - Opening of bids.

The Selectboard received six proposals from various engineering firms around the area. They narrowed the search down to three, with KAS from Williston being selected as the one they would award the contract to.

John made the motion to accept KAS bid of $16,788.00

Bill seconded the motion. Discussion.

Motion passed. Vote 4-0-1.

All parties will be notified.

2. Sidewalk certificate of deposit with a current balance of $12,476.53.

Bill made a motion to invest the money in the sidewalk fund CD for nine months.

John seconded the motion. Discussion.

Motion passed. Vote 4-0-1

3. Skip Taylor, ZA – email, dated 12/16/10, regarding the public hearing for the zoning bylaw revisions. The date for the hearing was discussed.

4. Sheriff vs. VSP: Peter has been in touch with VSP regarding coverage to the Town. He will ask them to work on a proposal to present to the Board.

5. DRB Position: No one has come forward with an interest in the position.

6. Employee Policy: The employee policy was reviewed and changes made. The new changes to the policy will become effective 1/3/11.

7. Pierre at Steeple Market has asked the Board if he can make a payment agreement schedule to pay for the w/s bill. The Board will have Amy setup a schedule.

8. Bill made a motion to pay Bob Horr $600.00 to compensate for services rendered.

John seconded the motion.

Motion passed. Vote 4-0.

Bill made a motion to go into executive session, without the administrative assistant present, to discuss employment related issues at 9:40 PM.

Peter seconded. Discussion.

Motion passed. Vote 4-0-1.

Peter made a motion to exit executive session at 10:36 PM.

Randy seconded the motion.

Motion passed. Vote 4-0-1

Adjourn:

Bill made the motion to adjourn at 10:37 PM.

Peter seconded the motion.

Motion passed. Vote 5-0

Respectfully, submitted by Stacy Wells, Adm. Asst.

__________________________________

Robert A. Horr, Selectboard Chair

RAH/sw

The minutes are unofficial until approved at the next Selectboard meeting.