TOWN OF FAIRFAX

SELECTBOARD MEETING MINUTES

MONDAY, FEBRUARY 20, 2012

FAIRFAX TOWN OFFICE - 7:00 PM

Selectboard Members Present: Bill Ormerod, Bob Horr, Randy DeVine, Peter King and Chris Santee.

Public Present:Tom Fontaine, David Shea, John Mitchell, Charlie Swanson.

Call to Order: Bill called the meeting to order at 7:00 PM.

Agenda Items:

7:00 PM:Capital Plan & Budget – Impact Fee Ordinance Hearing

Open hearing to adopt the new Capital Plan & Budget.

(The Capital Improvement Program is a rolling program that allows us to amortize expenses of capital acquisitions for the various services i.e. Fire Department, BFA, the Rec. Department, Highway Department, passing those expenses on through a calculated formula to new development so that the existing tax base doesn’t have to bear the brunt of having to sustain those services. It’s this plan that bases the Impact Fee Ordinance/Schedule. It’s a five year plan.)

No public comment; hearing closed; motion entertained.

*Peter made a motion to approve the CIP as written; Bob seconded. Discussion: None. Motion carries. Vote: 5-0.

Impact Fee Ordinance:

Call or order the hearing for the Impact Fee Ordinance.

This is based upon the recently updated and approved Capital Plan Program. Please see newly approved Capital Plan & Budget for details.

The hearing is recessed. All those in favor of adopting the Impact Fee Ordinance; all in favor – motion carries.

Public Input: John Mitchell and Charlie Swanson

Minutes 2/6/12:

Chris made a motion to approve the minutes with one amendment; Bob seconded. Motion carries. Vote: 5-0.

Animal Control Issue:

On February 5th a civil process server working for the FCSD visited a residence to serve a civil process paper to a residence. A dog came out of the house barking and growling. The person serving the paper was bitten in the hand. The dog was restrained by the owner. The person bitten was treated at the local hospital. The Animal Control Officer apprehended the dog and transferred it to an off ground dog kennel for quarantine. The Board will act according to the Town’s Dog Ordinance.

7:30 PM:Katrina Antonovich – Recreation Department

Katrina is here to discuss the 100 acre woods in North Fairfax. A letter was written by Katrina asking for approval of the Board to designate money in the Rec. Fund to match grants. The money will be used for the planning and development of a permanent system of trails for recreation use. The Board approved by consensus the signing of the letter; Bill signed the letter.

Katrina will contact Nancy Patch, a State Forester. A new entrance to the property was discussed.

Employee Policy: A revision was made to time off increments “to be taken in two(2)hour increments, ½ day or full day”.

*Chris made the motion to approve the new revision to the Employee Policy; Randy second. Motion carries.Vote:5-0. This change will be reflected in the new employee handbook.

8:00 PM:Justin Hayes and Tom Snyder Fairfax Fire Department

Justin informed the Board they held “Election of Officers” on 1/31/12. The Officers are as follows: Fire Chief – Justin Hayes; Deputy Chief – Thomas Snyder; 1st Captain – Matt Gillilan; 2nd Captain – Dean Potter;

3rd Captain – Jordan Hayes. The Lieutenant position will be per hiring, or at a later date.

*Chris made the motion to accept the appointment of Justin Hayes, Fire Chief and Tom Snyder 1st Captain. Peter seconded the motion. Discussion: None. Vote: 5-0.

The Fire Dept. Board of Officer discussed the job description for the new position and a flow chart of responsibilities. The interviewing process was discussed in correlation with the SB, as well as a mandatory background check and annual physical of the new hire. (The hiring of a new full-time position is dependent on the approval of the town budget on March 6th.)

Purchase Orders:Reviewed by Randy.

Invoices for review:

1. Jan Lewandoski – covered bridge repair. *Bob made the motion for payment of the invoice; seconded by Chris. Motion carried. Vote: 5-0.

2. Tony Musklus, IT. Tony cleaned the data off the hard-drives of five old computers. *Bob made the motion to approve the payment of the invoice minus the state tax as the Town is a Municipality and is tax exempt. Peter seconded the motion. Discussion: None. Motion carried.

Vote: 5-0.

3. Brandy Saxton, PlaceSense, final version Capital Plan & Budget invoice.

*Bob made the motion to approve the payment for the CIP&B; Chris seconded the motion. Discussion: None. Motion carried. Vote: 5-0.

Correspondence & Other Business:

1.The Standard Grant and Road Structures grants are presented for signature. Peter made a motion allowing Bill to sign the grants; seconded by Chris. The motion carried. Vote: 4-0-1.

2.The Town Meeting presentation was handed out and reviewed.

3.We will contact Allison Stori, regarding the energy audit inquiring if any money is available for the implementation of the audit suggestions.

4.Three access permits applications were received from Norman Stinehour and Joyce Hakey. Don’s comments were noted. Motions were made for approval as follows:

Huntville Road permit – 2330’: *Bob made the motion, seconded by Peter. The motion carried with a vote of 5-0.

Ferguson Road permit – 2050’: *Bob made the motion to approve; seconded by Peter. The motion carried with a vote of vote 5-0.

Ferguson Road permit – 1750’: *Bob made the motion to approve; seconded by Chris. The motion carried with a vote of 5-0.

5.The Board will schedule a short meeting on Monday March 5th.

6.OCE new copier lease agreement discussed. *Chris made the motion to approve and sign the lease; seconded by Peter. The motion carried with a vote of 5-0.

Adjourn:

*Peter made a motion to adjourn at 9:13 p.m.; seconded by Randy. Motion carries. Vote: 5-0.

Respectfully, submitted by Stacy Wells, Adm. Asst. on behalf of the Selectboard.

_______________________________

William Ormerod, Chair

WO/sw