TOWN OF FAIRFAX

SELECTBOARD MEETING MINUTES

MONDAY, May 7, 2012

FAIRFAX TOWN OFFICE - 7:00 PM

Selectboard Members Present: Bob Horr, Randy DeVine, Chris Santee, David Shea and Tom Fontaine.

Public Present:Don Pigeon, Road Foreman; Justin Hayes, Fire Chief and Tom Snyder, Asst. Fire Chief,David Raymond; Attorney Stitzel and Skip Taylor, Z.A.

7:00 P.M. - Call to Order: Bob called the meeting to order.

Agenda Items:

Don Pigeon, Road Foreman:

Don asked for the Board’s approval for the Road Crew to attend the Town Fair on Wednesday, May 9th,at the Barre Auditorium. The Fair is sponsored by the VLCT at no charge to the municipalities. The Board gave their approval for the Road Crew to attend.

Bethany from VLCT came to Fairfax on Fridayto meet with Don and to set-up counters and speed monitors on Fletcher Road. Don also addressed with Bethany a resident’s request of installing guardrails at the intersection of Megan and Chaffee Roads. Bethany and Don visited the area of concern. Bethany will send a formal letter in reference to her recommendations.

GoodPoint Recycling picked up electronics collected at the Town Garage.

Green-Up Day ½ dumpster of debris and garbage was collected.

Resumes for the “Working Road Foreman” received thus far were reviewed with Don.

Justin Hayes – Fire Chief

Interviews for Fire Lieutenant were conductedby members of the Fire Department on Tuesday, May 1st. Justin is here to discuss with the Board the top candidate chosen for the position. Dave would like Justin to track savings to the Department from the hiring of a full-time person to the Department.

*Dave made a motion to raise the new Fire Lieutenant’s salary to $30,500.00; Tom seconded. Discussion: None further. Motion carried. Vote: 4-0-1.

Attorney Stephen Stitzel – Legal Matter

Attorney Stitzel gave an overview of the legal matter regarding MA1166.

It was decided at this time to entertain a motion to go into executive session.

*7:52 PM Chris made a motion to enter into executive session to discuss a legal matter; seconded by Tom. Discussion: Skip Taylor, ZA was asked to stay. Motion carried. Vote: 4-0-1.

8:45 PM Exit executive session.

Motion made by Dave; seconded by Chris. Motion carried. Vote: 4-0-1.

David Raymond, candidate for Fire Lieutenant

Justin Hayes, Fire Chief introduced David Raymond to the Board as the top candidate for the position of full-time Fire Lieutenant. Justin informed the Board that David had been offered the job pending a background check and pre-employment physical. Justin will send a formal letter of David’s acceptance of the job offer with a start date of June 4th. The Board asked David if he had any questions or concerns.

Randy DeVine – W/S Superintendent

Randy’s activities for the month of April included, but not limited to, cleaning the airlines in the lagoons, dealt with a disgruntle water customer, gave out disconnect notices, with no disconnections having to be performed; in the process of updating the source protection plan and worked on updating the sewer allocation with the Board. Randy helped a resident locate their water & sewer lines as they were going to have work done on their lawn. He also helped CVPS locate w/s lines in the vicinity of MA1282. He worked with Pike, Industries locating a water shutoff valve prior to road paving on Main Street. He worked with the Zoning Office as they are updating the Town Plan with questions concerning the Water Control building.

Minutes 4/30/12:

Chris made the motion to approve the minutes as written; seconded by Tom. The motion carried with a vote of 4-0-1.

Orders/Purchase Order: Reviewed by Randy and approved by the Board.

Other Business:

1. Rec. Dept.: CVPS-Vermont Electric Service Extension and Relocation Application, dated 1/6/12.

*Chris made the motion to allow Bob to sign the waiver on behalf of the SB; Tom seconded the motion. Discussion. Motion carried. Vote: 4-0-1

*Certification statement for use in compliance with Act 145 of the 2010 Legislative Session: *Chris made the motion giving Bob the authority to sign the certification statement on the Board’s behalf; Dave seconded the motion. Discussion. Motion carried. Vote: 4-0-1.

2. Working Road Foreman job description reviewed; other options for advertising the position discussed.

3. A Sewer application request for CE0004 discussed. The applicant will receive a reply from the Board with their recommendations for the deferral. The Sewer Allocation Ordinance needs to be updated to reflect a change.

*Dave made a motion to defer any sewer allocations for the CE0004 project until such a time of preliminary approval from the DRB; seconded by Tom. Discussion. Motion carried. Vote: 4-0-1.

4. Amoskeag – Kevin Hastings, back-up water source. The Board needs to agree to spend the money for a back-up water source. Randy will talk to Amy to make sure that there’s money available in the Utility budget for engineering and drilling of the well.

9:57 PM: Enter Executive Session

Chris made a motion to enter into executive session to discuss a personnel matter; seconded by Dave. The motion carried with a vote of 4-0-1.

10:16 PM: Exit Executive Session

Chris made a motion to exit executive session; seconded by Dave. The motion carried with a vote of 4-0-1.

10:18 PM Adjourn:

Dave made the motion to adjourn the meeting; seconded by Tom. The motion carried; Vote 5-0.

The next Selectboard meeting will be held Monday, May 21stat 7:00 p.m.

Respectfully submitted by Stacy M. Wells, Administrative Assistant to the Selectboard

_______________________________

Robert A. Horr, Chair

RAH/sw