TOWN OF FAIRFAX

SELECTBOARD MEETING MINUTES

MONDAY AUGUST 6, 2012

Selectboard Members Present: Robert Horr, Randy DeVine, Chris Santee, David Shea and Tom Fontaine.

Public Present:Deb Woodward, TC & Treasurer;Don Pigeon, Road Foreman; MaryKay Raymond and Henry Raymond; Newton Garland; Skip Taylor, ZA; Peter King, Constable & Health Officer; Kevin Bushey, FCSD.

Call to Order: Bob called the meeting to order at 7 p.m.

Agenda:

7:01 p.m. Deb Woodward – Town Clerk & Treasurer

Deb came into meet with the Board this evening to presentthe new tax rate for 2012 and 2013.

*Dave made a motion to adopt the new tax rate and the signing of the letter dated August 6, 2012 regarding the tax revenue; Chris seconded the motion. The motion carried with a vote of 4-0-1.

Deb asked if Amy (Utility Department) could help to get the tax bills ready for mailing. The Board was in favor by consensus.

7:05 p.m. Don Pigeon – Road Foreman

Don stated the Highway Crew has been stock piling winter sand. He also stated that the problem with the John Deere backhoe still exists. He called the company. They installed a new harness and it seemed to fix the problem. A case file was opened showing that the equipment has been modified. Dave asked Don to document the names and case file along with the serial number for future reference. Don will be on vacation starting August 8th. He will return on August 14th. Tom asked Don if he could give the Rec. Department 2 tandem loads of sand and ½ tandem load of 1” stone. Don will bring the material to the entrance to the recreation fields by Friday.

Don was asked to review the Stop Sign Ordinance, generated by Peter King. The Town needs to adopt all stop signs under the municipal ordinance.

Chris asked the Board if the public comment section could be moved up to address the public concern to the amended speed ordinance for Fletcher Road.

Public Input:

Mary Kay Raymond and Henry Raymond are here to discuss with the Board the amendment proposed to the Speed Ordinance for Fletcher Road. Mary Kay handed out a report pertaining to the 85th percentile speed engineering report. A discussion of the pros and cons took place between Don Pigeon, Road Foreman, Kevin Bushey, Franklin County Sheriff’s Department, the Selectboard and Mary Kay. It was decided to give the change a year and reevaluate at that time. (A petition of 158 legal residents can be submitted 44 days from the first citing asking for a vote to disapprove the ordinance filed with the municipal clerk.)

Newton Garland is here to discuss with the Board a problem on Marsh Hill Road regarding a Class IV road. Don will address the problem.

7:58 p.m. - Skip Taylor, Z.A.

Skip handed out his Activity Report for the time period of June 5, 2012 through August 6, 2012. The Planning Commission continues to work on the Town Plan with a draft by the 1st quarter of next year. There will be a couple of meetings for the public to review the plan and express any opinions. Bob asked Skip to brief the Board members on recent legal issues.

Executive Session:

8:25 p.m.: Dave made a motion to enter into executive session to discuss legal matters; seconded by Tom. The motion carried with a vote of 4-0-1.

8:29 p.m.: Tom made a motion to exit executive session seconded by Dave. The motion carried with a vote of 4-0-1.

8:30 p.m.: Randy DeVine – W/S Superintendent

Activities for the month of July: Randy worked with Pike to locate water and sewer lines on Main Street prior to paving. A resident notified Randy of a possible leak on Goodall Street. The leak was located and repaired. The water demand was way up so an alert to conserve was issued through a local website. Randy looked for possible leakage for the high demand but found none. Weeding around the lagoons was performed as well as cleaning up from a storm. A power outage occurredat the sewer pump station on Route 104, again related to the storm. Randy met with Stone Environmental Engineering regarding possible pollutants getting into the streams and rivers. Water disconnect notices were generated for two delinquent accounts.

*Dave made a motion to sign the utility payment agreement, dated 8/16/12, between the Board and FR0064, due August 17, 31st and September 14, 2012 with a total amount due of $178.23. The motion was seconded by Chris. The motion carried with a vote of 4-0-1.

Peter King – Town Constable and Health Officer

Peter drafted a Stop Sign Ordinance. The reason for the ordinance is so the Town is able to enforce the signage and recoup revenue generated from fines. The town receives 73% of revenues generated from fines. This will help to pay for new signs and get control of our roads.

*Dave made a motion to adopt and sign the Stop Sign Ordinance; seconded by Tom. The motion carried with a vote of 4-0-1.

Minutes 7/16/12:

Chris made a motion to accept the minutes as written; seconded by Dave. The motion carried with a vote of 4-0-1.

Minutes Sidewalk Design 7/19/12:

*Chris made a motion to accept the minutes as written; seconded by Tom. The motion carried with a vote of 3-0.

Minutes Sidewalk Design 7/23, which was continued on 7/24/12.

*Chris motioned to authorize Bob to sign with Tom seconding the motion. The motion carried with a vote of 3-0-1.

Minutes, Page 2, business section of 7/24/12:

*Chris made a motion to authorize Bob to sign page 2,the business section, of the minutes; seconded by Tom. The motion carried with a votes of 3-0-1.

(As reflected in the Minutes of July 16, 2012, minutes of 7/19/12, 7/23/12 and page 1 of 7/24/12, were taken as part of “Sidewalks through the Growth Center of Fairfax - Design Phase 1 project. The Selection Committee, which included four Selectboard members, met to review the technical and cost proposals of the three quotes received from potential candidates. Jane Brown, Agency of Transportation, TE program Project Supervisor also attended the 7/19/12 meeting. KAS, Inc. from Williston was awarded the contract at a cost of $41,447.00.)

Orders & Purchase Order – reviewed and approved.

Other Business:

1. A person who receives a stipend from the Town requested payment of said stipend. The Board, by consensus, agreed to pay six months of the stipend with the rest being paid at the end of the year.

2. Two invoices were reviewed by the Board, which were approved for payment. (St. Albans Messenger and Monaghan Safar Dwight, PLLC.)

3. Joyal – Boundary Adjustment hearing.

*Chris made the motion to allow the $365.00 paid on 7/18/12 to be applied to the 8/15/12 hearing. Tom seconded the motion. The motion carried with a vote of 4-0-1.

4. Water & Sewer Budget: Randy stated that the Utility Department is not a municipal owned entity that it’s a user supported system.

9:59 p.m. - Executive Session:

*Dave made a motion to enter into executive session to discuss personnel issues, without the adm. asst. present; seconded by Tom. The motion carried with a vote of 4-0-1.

10:35 p.m. - Exit Executive Session:

*Chris made the motion to exit executive session; seconded by Dave. The motion carried with a vote of 4-0-1.

Other Business – cont.:

5. KAS agreement - Design Phase 1 of “Sidewalks through the Growth Center of Fairfax”.

*Tom made the motion giving Bob the authority to sign the agreement on behalf of the SelectBoard. KAS shall furnish labor, material, tools, equipment, supervision and services necessary to perform the work, within the time and schedule listed in Exhibit “A”, Scope of Work, according to the schedule listed in Article V, and for the compensation listed in Article III. Chris seconded the motion. Discussion. The motion carried with a vote of 4-0-1.

6. Secondary position pay policy discussed and approved by consensus for Bob to sign.

7. Tom asked about purchasing two picnic tables for the town office as well as a calendar that is separated into quarters for scheduling. The Board by consensus approved the purchases.

Adjourn:

Dave made the motion to adjourn the August 6, 2012 meeting at 10:48 p.m.; seconded by Tom. The motion carried with a vote of 5-0.

The next SB meeting is scheduled for August 20, 2012 at 7:00 p.m.

Respectfully submitted by Stacy M. Wells, Administrative Assistant to the Selectboard

_______________________________

Robert A. Horr, Chair

RAH/sw