TOWN OF FAIRFAX

SELECTBOARD MEETING MINUTES

MONDAY, SEPTEMBER 17, 2012
6:57 PM

Selectboard Members Present: Robert Horr, Randy DeVine,Chris Santee, David Shea and Tom Fontaine.

Public Present:Katrina Antonovich, Parks & Rec. Director; Nick Hibbard and Henry Raymond, Fran Conlon, Asst. Town Clerk; Skip Taylor, Colleen Steen, Michelle Dufresne, Paul Lavallee and Al Zelley – Town Office Committee.

Call to Order: Bob called the meeting to order at 6:57 p.m.

Agenda:

Katrina Antonovich – Parks & Rec. Director

Katrina is here to discuss the changes to the Memorandum of Understanding between the Town of Fairfax and Bellows Free Academy.

*Tom made the motion authorizing Bob to sign the Memorandum of Understanding between the Town and BFA-Fairfax in the Fairfax Rec. Dept., effective 9/1/12 through 8/31/13, the subject of operation of the Fairfax Park Recreation Department for usage and maintenance of the Fairfax Community Park, on behalf of the SB at the next meeting 10/1/12. Chris seconded the motion. There was no discussion on the motion. The motion carried with a vote of 4-0-1.

An invoice received from the FCSD in the amount of $402.00 for the Egg Run was discussed. Details of the contract were discussed with four “special” events being included in the contracted amount. Randy will check with Peter King as he was the liaison between the Town and the FCSD. We will get back with Katrina on the outcome of our conversation with Peter and the FCSD.

Katrina discussed her budget and what she will be looking for in 2013. She has a salary survey derived with other towns that she had the SB review. She discussed profit and loss revenue as well as fund raising and grant money. The Board would like her to go back three years with expenditures, revenues in order to develop a trend in the department. She will continue to work on a job description for her position.

She addressed grants as well as what the Rec. Department has left in their budget to pay herself and Cody to the end of the year. Due to time constraints we will have Katrina return to the Board on October 29, 2012.

Fran Conlon – Town Office Asst. and Asst. Town Clerk

Fran is here this evening to discuss with the Board more on record preservation. She discussed the various process options available as well as where the records will be stored. The Board will consider the information presented. We will invite Ernie from NEMRC to elaborate more on this at a later date.

Town Office Committee – Skip Taylor, Spokesperson

The Town Office Committee is here to discuss warning the land purchase/town office building for the General Election November 6th.

Skip handed out a status report and summarized where the committee is at the present time. He stated that theconsensus of the committee members prefers the location of the proposed building to be on Main Street. He discussed the deadline for the warning being 9/27 to 10/7/12. Tom stated that he would have an estimate for the engineering and construction of the building by Thursday. (The size of the building has been downsized from 5700 square feet to 4800 square feet.) It was decided that the two Boardswould meet again on Thursday, September 20 at 7 p.m. at the Town Office.

Nick Hibbard – Web Design

Nick returns this evening to discuss in more detail about creating a website for the Town. A domain name was discussed along with the cost. Henry Raymond stated that he didn’t have a problem with the town taking over the pertinent information for the Town. A web design committee will be formed to look into this.

Orders & Purchase Orders: Reviewed by Randy

Other Business:

1. Jim Meunier’s Sewer Allocation Permit is complete and ready for signature by the Board.

*Chris made the motion to have the Board sign-off on the permit; seconded by Tom. The motion carried with a vote of 4-0-1.

2. Watershed Management Sewer Discharge Report and the lagoon report. The Board by consensus agreed to have Bob sign the reports.

3. A letter was received from Amy in the Utility Department concerning a lien placed on property located at HW0037B by the water commissioners. She asked that the lien be released as the delinquent account has been paid.

*Chris made the motion to remove the lien on HW0037B; seconded by Dave. The motion carried with a vote of 4-0-1.

4. A letter from Gabe Handy was received regarding the reading of meters at OA0015.The Board will ask the property owner to submit the new federal ruling for review by the Board prior to making a decision on his request.

5. Invoice #950 - $250.00, dated 9/6/12 (Monaghan, PLLC) was reviewed for payment. *Chris made the motion to pay the invoice; seconded by Tom. The motion carried with a vote of 4-0-1.

6. Memorandum of Agreement Town of Fairfax and NWRP.

*Dave made the motion to sign the memorandum with NWRP to acknowledge that there’s grant funds available for repairs to support energy efficiency at the Fairfax Fire & Rescue building; seconded by Tom.

The motion carried with a vote of 4-0-1.

7. A.M. Peisch contract for auditing services for 2012 discussed.

8. The Board will have three meetings in October and November due to business that needs to be addressed before the end of the year.

Minutes 9/4/12:

*Tom made the motion to accept the minutes as amended; seconded by Chris. The motion carried with a vote of 4-0-1.

Adjourn:

Randy made the motion to adjourn at 10:38 p.m.; seconded by Tom. The motion carried with a vote of 5-0.

Respectfully submitted by Stacy M. Wells, Administrative Assistant to the Selectboard

_______________________________

Robert A. Horr, Chair

RAH/sw